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Office Manager Assistant

2 months ago

Roanoke, Virginia, United States Carilion Clinic Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Carilion Clinic. As a key member of our department, you will provide administrative support to multiple individuals, ensuring seamless day-to-day operations.

Key Responsibilities
  • Provide exceptional administrative support, including typing correspondence, managing files, and maintaining calendars.
  • Answer phone calls in a timely manner and ensure proper transfer of calls to the appropriate staff.
  • Receive and distribute mail, fax, and electronic notifications.
  • Compose and type letters and correspondence with minimal errors.
  • Establish and maintain confidential files and records.
  • Maintain and order office supplies, working with vendors to ensure maintenance of general office equipment.
  • Greet and assist visitors in a professional manner.
  • Schedule appointments and coordinate arrangements for meetings, conferences, and travel.
  • Proofread documents, correspondence, and reports prepared by self or others.
  • Prepare routine and non-routine special reports, including gathering and summarizing data.
  • Process department purchases and ensure invoices are sent to Accounts Payable.
Requirements
  • High school diploma or equivalent.
  • Two years of secretarial work experience (preferred).
  • Knowledge of office procedures and equipment.
  • Excellent organization and time management skills.
  • Effective interpersonal, communication, and teamwork skills.
  • Skills related to automated computer systems.
  • Excellent written and verbal communication skills, with appropriate use of grammar, spelling, and punctuation.
  • Business writing skills with the ability to compose documents, including correspondence, agendas, minutes, and reports.
  • Strong organizational skills and self-motivation.
About Carilion Clinic

Carilion Clinic is a not-for-profit, mission-driven health system built on progress and partnerships. We are a courageous team that is always learning, never discouraged, and forever curious. Our organization is committed to fostering a supportive and empowering work culture, where employees can grow and develop their skills.

We are headquartered in Roanoke, Va., and our system includes award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

At Carilion Clinic, we value our employees and offer a range of benefits and opportunities for growth and development. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional administrative support, we encourage you to apply for this exciting opportunity.