Court Clerk I

4 days ago

Austin, Texas, United States Travis County, TX Full time
Job Summary

The Travis County Clerk's office is seeking a highly skilled and detail-oriented Court Clerk I to join our team. As a Court Clerk I, you will be responsible for performing a variety of legal clerical duties in response to actions of the courts, including reviewing and analyzing legal documents, indexing documents by applying appropriate category codes, and scanning documents into electronic imaging systems.

Key Responsibilities
  • Assist and answer questions from the public regarding the status, disposition, pending actions, or other aspects of court cases.
  • Process incoming faxes and faxes document confirmation returns, sort, log, and distribute incoming mail and legal documents.
  • Perform filing duties, make copies when appropriate, and schedule wedding appointments.
  • Provide notary services to the public, serve as a liaison or primary point of contact with defendants, plaintiffs, families, judges, court personnel, and other stakeholders.
  • Assess fees and fines, receive payments, and perform as a cashier for the office on a daily basis.
  • Receive and process petitions, indictments, tickets, affidavits, complaints, applications, or information instituting a cause of action, and make appropriate notations in the computer system.
  • Initiate new cases and update the status of existing cases in the automated case management system.
  • Organize, barcode, and scan documents into the document imaging system, index each document by entering the appropriate category codes and descriptions.
  • Prepare or issue summons, capiases, warrants, commitments, subpoenas, citations, writs, injunctions, protective orders, restraining orders, judgments, notices, and executed commitments.
  • Schedule cases for trial and notify parties of scheduled settings, file pleadings and records docket information, and prepare and issue subpoenas, judgments, and orders.
  • Provide radio and telecommunications services to deputies in the field, receive, evaluate, and respond to radio traffic, and maintain radio or phone contact and monitor deputies.
  • Calculate judgments and writs at multiple interest rates, prepare public notices of property sales and postings, and prepare and file documents of sale, including deeds.
  • Work closely with division managers on special projects, conduct research inquiries in multiple databases, update legal files with pertinent information, and coordinate for off-site storage of records.
  • Notify law enforcement authorities and other essential parties when a protective order becomes final, assist customers with Legal Ease payments, and receive approval information from the bank.
Requirements
  • Associate's degree in Criminal Justice, Public Administration, Business Administration, or a directly related field.
  • Two years of responsible clerical experience, including familiarity with legal procedures, terminology, the court system, and customer service.
  • Knowledge of criminal justice system policies and procedures, legal terminology, principles, procedures, documents, and forms, office procedures and protocol, scanning equipment and document control, County Court at Law Systems, litigation procedures, appeal process from lower courts, warrant process, criminal justice procedures to handle bond forfeiture cases, business letter writing, grammar, and punctuation, and report preparation.
  • Skill in analyzing legal documents, coordinating the review and processing of legal documents, calculating and collecting money, operating two-way radios and other communications devices, operating a variety of modern office equipment, including a computer, and both verbal and written communication.
  • Ability to interpret and process legal data, operate complex databases, work under minimal direction, make independent decisions based on the requirement of statutes, policies, and procedures, handle high volumes of detail-oriented work, and delegate tasks.
Work Environment

The Travis County Clerk's office is a fast-paced and dynamic environment that requires strong communication and organizational skills. The ideal candidate will be able to work effectively in a team environment, prioritize tasks, and maintain confidentiality. The office is located in the Travis County Courthouse Complex, and the successful candidate will be required to work in a shared office space with other employees.

Benefits

Travis County offers a comprehensive benefits package, including health insurance, a no-cost on-site Health and Wellness clinic, longevity pay, paid vacations, sick time, and personal holidays. The county also offers a credit union, deferred compensation, direct deposit, employee assistance program, employee organizations, employee health and wellness clinic, holidays, insurance, longevity, parking, personal holidays, retirement, sick leave, parental leave, tuition refund, vacation, and workers' compensation.

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