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Inventory Control Clerk

2 months ago

Austin, Texas, United States University of Texas at Austin Full time

Job Posting Title:

Inventory Control Clerk

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Hiring Department:

Business and Financial Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Location:

UT MAIN CAMPUS

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Job Details:

General Overview

The title and compensation will be determined based on the qualifications and experience of the applicant. The mission of the Business and Financial Services (BFS) Warehousing team is to ensure that materials are available when needed while avoiding excess purchases that may not be utilized in the future. Key components of this process include minimizing material costs through proactive sourcing and market trend awareness, ensuring that the total value of stock is managed effectively and that pricing is fair and competitive.

Your Contribution Matters

Join a university renowned for its academic excellence and research initiatives. Your role will significantly impact the experiences of FAS staff and enhance the overall student journey. If you seek meaningful work that makes a difference, our department and UT Austin are the right fit for you. We offer an excellent benefits package, including:

  • Comprehensive health benefits (100% coverage for employee premiums, 50% for family premiums)
  • Optional Vision, Dental, Life, and Disability insurance
  • Generous paid time off, including vacation and sick leave
  • Participation in the Teachers Retirement System of Texas with employer matching
  • Additional retirement savings options: Tax Sheltered Annuity 403(b) and Deferred Compensation 457(b)
  • Flexible spending accounts for medical and childcare expenses
  • Access to free training through LinkedIn Learning and professional development opportunities
  • Tuition assistance
  • Employee discount programs, including athletic tickets
  • Free access to university libraries and museums with staff ID
  • Complimentary rides on UT Shuttle and Austin CapMetro buses with staff ID

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose of the Role

The primary responsibility is to provide stock management and clerical support in receiving, storing, and distributing equipment, materials, and supplies. This includes receiving, verifying, marking, storing, and issuing supplies, maintaining inventory records, and preparing reports.

Key Responsibilities
  • Develop delivery schedules for Custodial Services and manage the delivery and pickup of supplies across the campus and surrounding areas.
  • Conduct weekly inventory counts and manage the kitting area for materials related to ongoing projects.
  • Review issue forms for accuracy and correct any discrepancies to ensure proper documentation.
  • Operate and inspect warehouse equipment, including forklifts and delivery vehicles, to ensure safe operations.
  • Receive and check materials from vendors, process incoming bulk deliveries, and manage defective merchandise.
  • Investigate discrepancies in received materials and coordinate with shop personnel for pickups.
  • Utilize computer systems to match requisition and purchase order numbers, maintaining accurate records.
  • Perform other related duties as assigned.
Required Qualifications

Stores Clerk I: High school diploma, GED, or vocational training. Minimum of six months of experience in stock handling or record maintenance. Forklift certification required.

Stores Clerk II & III: High school diploma, GED, or vocational training. At least three years of experience in inventory management and property accounting. Forklift certification required.

Preferred Qualifications

Over three years of experience in inventory management and property accounting, with coursework in bookkeeping. Experience in a university setting is a plus.

Salary Range

$38,000 and above, based on qualifications.

Working Conditions
  • Uniforms and/or personal protective equipment may be required.
  • Work may be conducted in various weather conditions and extreme temperatures.
  • Work environments include warehouse and office settings.
  • Frequent lifting, carrying, and moving of materials; ability to lift up to 50 pounds regularly.
Application Materials
  • Resume/CV
  • Three professional references, including at least one supervisor
  • Cover letter

Important Information: If you are not a current university employee or contingent worker, you will need to submit your resume upon your first application. Subsequent applications will allow you to upload a new resume. Ensure all required materials are submitted before finalizing your application.

Employment Eligibility: Regular staff who have been in their current role for six continuous months are eligible to apply for openings through University-Wide or Open Recruiting.

Equal Opportunity Employer: The University of Texas at Austin is committed to a policy of equal opportunity and does not discriminate based on race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status.