Dedicated Office Coordinator

7 days ago

Rockford, Illinois, United States JobsRUs Full time

**Job Title:** Dedicated Office Coordinator

About the Job:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JobsRUs.com. in Rockford, IL.

Salary and Benefits:

The successful candidate will receive a competitive salary of $18.36/Hour with opportunities for benefits and career growth.

Job Description:

The Administrative Assistant II provides complex administrative and clerical support. Key responsibilities include:

  • Planning and coordinating meeting arrangements including travel and lodging.
  • Calendar management of meetings and details for events and/or meetings for managers and/or for department.
  • Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.
  • Composing and producing documents, maintaining relevant databases and related records.
  • Updating and maintaining departmental websites.
  • Researching, analyzing and summarizing data for reports independently.
  • Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.
  • Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.
  • Communicating effectively, screening and prioritizing incoming calls.
  • Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.
  • Problem solving routine problems and communications where the response is based on existing procedures;
  • Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.
  • Typing and proofreading documents produced by others.
  • Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.
  • Being exposed to confidential information and handling confidential matters.

Requirements:

To be successful in this role, you will need:

  • A High School Education or equivalent.
  • A minimum of one to two years of administrative support experience.
  • Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
  • Internet search skills as relevant to the position and knowledgeable with using computer applications.
  • Standard report generation; office administrative practices and procedures.
  • Skilled with meeting critical deadlines and good time management skills.
  • Strong analytical, problem solving, basic research, and time management skills.
  • Requires very good verbal and written communication and listening skills.
  • Ability to deal successfully with the public in person and over the telephone.
  • Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team.
  • Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail.
  • Friendly and professional demeanor and initiative to seek improvements to processes.
  • Good organization, discretion and independent judgment skills and ability to understand policies and procedures.

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