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Administrative Support Specialist in Management

2 months ago

New York, New York, United States Constantin Control Associates LP Full time
Job Overview

Constantin Control Associates LP is seeking a dedicated Administrative Support Specialist to join our Management & Strategy team. This role is pivotal in providing comprehensive administrative assistance to a diverse group of professionals within our organization.

Key Responsibilities

The successful candidate will:

  • Coordinate and schedule meetings and conference calls across various time zones.
  • Manage a high volume of phone calls and emails, ensuring timely and accurate communication.
  • Oversee calendar management for senior bankers.
  • Facilitate room bookings for both internal and external meetings.
  • Arrange travel logistics for the team, including visa applications and accommodation bookings.
  • Process expenses and manage invoices efficiently.
  • Handle ad hoc tasks while maintaining workflow.
  • Support team members with day-to-day inquiries and needs.
  • Provide coverage for colleagues during absences.
Required Skills

The ideal candidate will possess:

  • Proficiency in Microsoft Word, Excel, and Outlook.
  • The ability to manage competing priorities effectively.
  • A strong attention to detail and dependability.
  • Excellent communication skills across various platforms.
  • The capability to work collaboratively with individuals at all levels.
  • A proactive approach to managing schedules and tasks.
  • Discretion in handling confidential information.
  • A friendly and approachable demeanor.
  • Zero to one year of relevant experience.
Work Schedule

This position typically operates Monday through Friday, with a standard workday from 9:00 AM to 5:00 PM. Flexibility in hours is essential to meet the demands of the role.