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Legal Calendar Coordinator

2 months ago

Agoura Hills, California, United States Albert & Mackenzie Full time
Job Overview

The Calendar Clerk plays a crucial role in the efficient operation of Albert & Mackenzie by managing and updating the schedules of attorneys across all offices.

Key Responsibilities:

  • Coordinate and schedule depositions for applicants and medical professionals as directed by legal counsel.
  • Organize meetings with witnesses and employers, ensuring proper calendar management.
  • Facilitate conference calls as required.
  • Document all deposition details in A1 (case management software) and maintain the Outlook calendar.
  • Arrange necessary services such as court reporters, interpreters, and transportation, while notifying all involved parties.
  • Generate and distribute hearing notifications to relevant parties.
  • Review and log deposition notices received from external parties in A1 and notify the assigned attorney.
  • Handle all Notice of Hearings from WCAB, including data entry into A1, attorney notifications, and party notifications.
  • Utilize the EAMS search tool to verify and update case party information as needed.
  • For medical depositions, request client payments using the appropriate correspondence and ensure timely follow-up on payment status.
  • Maintain accurate records of all deposition-related information in A1.
  • Schedule vacations, appointments, and identify potential conflicts for attorneys within the A1 calendar.
  • Prepare, organize, and tabulate documents for walkthroughs.
  • Confirm all deposition arrangements with the relevant offices, including the AA's office, court reporters, and interpreters.
  • Assist with additional tasks as required.

Qualifications:

The ideal candidate for the Calendar Clerk position will possess exceptional attention to detail, the ability to manage multiple priorities, and strong technical skills. Excellent verbal and written communication abilities are essential, along with proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel. Familiarity with A-1 and/or electronic filing systems is advantageous. This role is characterized by a fast-paced environment that demands critical thinking and problem-solving skills. The Calendar Clerk position offers a valuable entry point into the legal field for the right individual.