Executive Support Specialist

1 week ago

Minneapolis, Minnesota, United States Versique Full time

The Versique team is seeking a highly skilled and detail-oriented Executive Assistant to provide high-level administrative support to our executive team. This role is crucial in ensuring the smooth operation of our executive office by managing schedules, coordinating meetings, handling communication, and assisting with various projects.

Key Responsibilities:
  • Manage the day-to-day operations of the executive office, including scheduling meetings, organizing travel arrangements, and preparing expense reports.
  • Act as a point of contact between executives and internal/external stakeholders, handling correspondence, including emails, phone calls, and meeting requests.
  • Organize and coordinate meetings, conferences, and events, preparing agendas, taking minutes, and following up on action items.
  • Assist with the planning and execution of special projects, ensuring deadlines are met and deliverables are of high quality.
  • Prepare, edit, and maintain documents, reports, and presentations for the executive team, handling sensitive information with the highest level of discretion and confidentiality.
  • Oversee office supplies and equipment, ensuring the executive office is well-stocked and functional.
Requirements:
  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • 3+ years of experience as an Executive Assistant or in a similar administrative role.
  • Experience in a fast-paced, growing company is a plus.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
  • Ability to prioritize and handle multiple tasks simultaneously.
  • High level of discretion and confidentiality.
  • Proactive and able to work independently with minimal supervision.

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