Administrative Support Specialist
2 weeks ago
The Administrative Support Specialist in the Front Office plays a crucial role in enhancing the operational efficiency of our organization. This role requires a proactive individual who thrives in a dynamic setting and possesses exceptional organizational and interpersonal skills.
Key Responsibilities
- Generates documentation by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting various forms of text, data, and visuals.
- Optimizes departmental workflow by reviewing, researching, and directing correspondence; drafting letters and official documents; gathering and evaluating information; initiating communications.
- Greets visitors and clients warmly, whether in person or via phone, and efficiently addresses or forwards inquiries.
- Assists the department with meeting arrangements, scheduling, and support for clients and vendors.
- Adheres to departmental Standard Operating Procedures (SOPs) relevant to their responsibilities.
- Safeguards customer confidentiality and upholds the institution's integrity by maintaining discretion with sensitive information.
- Completes assigned projects and follows up on outcomes.
- Prepares necessary reports by collecting and analyzing relevant data.
- Provides support to team members in project-related tasks.
- Performs additional duties as assigned by the Front Office Manager.
Qualifications
- Preferred Experience: 1-2 years in a related field.
Skills and Competencies
- Ability to engage effectively with diverse groups.
- Strong verbal and written communication skills.
Licenses/Certifications
- Not applicable.
Education Requirements
- Not applicable.
Employment Type
- Available as both Part-Time and Full-Time positions.
Work Schedule
- Part-Time opportunities available with flexible evening hours.
- Full-Time positions with a standard evening schedule.
Compensation
- Hourly rate of $19.23.
Employee Benefits
- Health Insurance
- Paid Time Off
- Dental and Vision Insurance
- Life and Disability Insurance
- 401k with matching contributions
- Employee Discounts
- Professional Development Support
- Referral Incentives
- Retirement Plans
- On-Site Leadership Training
- CPR Certification available for all staff
- Paid holidays for Full-Time employees
- Continuing Education Opportunities
- Tuition Discounts for External Higher Education
- Access to Employee Wellness Center
Location
- Positions available at multiple locations.
Company Recognition
- Best of Las Vegas
- Inc. 5000
- Talk of the Town
- Green Globes Building Certification
Applicant Notes
- A background check will be conducted for selected candidates.
- Prepare 3-4 references for the interview process.
- Northwest Career College is an Equal Opportunity Employer.
- Salary evaluations available after 90 days of employment.
Disclaimer:Employment offers may be contingent upon verification of employment history. Documentation for education, certifications, and licenses may be requested for accreditation purposes.
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