Service Company Administrative Coordinator

2 weeks ago


Bridgeview, Illinois, United States Hydroforce Cleaning & Restoration Full time
Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant/Team Coordinator to join our team at Hydroforce Cleaning & Restoration. In this role, you will provide critical support to our employees and customers, ensuring seamless day-to-day operations. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, writing correspondence, accounts receivable, and other administrative tasks. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. You must be able to start at 7:00am Monday-Friday and be committed to delivering exceptional results.

Key Responsibilities
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Organize meetings and take accurate minutes
  • Write emails, memos, and letters and distribute them appropriately
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures
  • Dispatch Technicians
  • Keep track of Job Progress
  • Manage job files
Requirements
  • High school diploma/GED required, Associate's degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects


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