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Contract Management Specialist
2 months ago
The Contract Administrator oversees the Contract Management Lifecycle for TixTrack, managing and executing various contracts with clients, vendors, and partners. This role involves drafting, reviewing, negotiating, distributing, and managing contracts and agreements, ensuring compliance with legal requirements and company policies, and minimizing risk exposure.
Key Responsibilities:
- Drafting and Reviewing Contracts: Draft, review, negotiate, distribute, and manage a variety of contracts, including client agreements, non-disclosure agreements, vendor contracts, and certificates of insurance (COI's).
- Collaboration and Communication: Collaborate closely with Executive, Sales, Operations, Finance teams, and legal counsel as required. Respond to questions from clients and potential clients about contractual terms and requirements.
- Contract Compliance: Ensure contracts adhere to legal requirements, company policies, and industry standards by collaborating closely with legal counsel to remain updated on any changes and ensure compliance.
- Contract Lifecycle Management: Manage the entire contract lifecycle, from initiation and execution to renewal and termination processes.
- Contract Record Keeping: Maintain a meticulously organized system of contract records.
- Contract Updates: Update existing contracts to reflect changes in business terms (e.g., renewals, addendums).
- Contract Communication: Clearly communicate contract terms and conditions to relevant stakeholders and managers.
- Risk Analysis: Analyze and mitigate potential risks associated with contract terms and conditions.
- Deadline Management: Monitor and meet all deadlines and conditions outlined in contracts.
- Contract Standardization: Support the development of standardized contract language and templates for efficiency and consistency.
Requirements:
- Education: Bachelor's degree in Business Administration, Finance, Law, or related field.
- Experience: At least 5 years of demonstrated experience in contract administration, contract management, or a similar role, preferably in a small to mid-size SaaS B2B growth-oriented business or law firm.
- Contract Management Skills: Proven track record in crafting, evaluating, negotiating, and executing various contracts across different transactions.
- Contract Law Knowledge: Strong understanding of contract law and legal principles.
- Industry Knowledge: Familiarity with relevant industry regulations and standards.
- Certification: Certification in contract management is a plus.
- Paralegal Experience: Paralegal experience
Essential Skills:
- Communication: Excellent oral and written communication skills.
- Attention to Detail: Exceptional attention to detail and organizational abilities.
- Problem-Solving: Strong problem-solving skills.
- Time Management: Ability to work independently and effectively manage time.
- Adaptability: Willingness and flexibility to adapt to organizational needs and business requirements.
Equipment and Software:
- Microsoft Office: Microsoft Office
- Google Suite: Google Suite
- DocuSign: DocuSign
- Slack: Slack
- Contract Lifecycle Management Software: Contract Lifecycle Management (CLM) Software – reference/experience (nice to have)
