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Office Coordinator

2 months ago

Bloomington, United States Villaume & Schiek, P.A. Full time
Job Overview

We are looking for a friendly, detail-oriented, and efficient Office Coordinator to support our legal practice. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming atmosphere. Your responsibilities will include assisting our team with administrative tasks such as managing phone calls, organizing documents, and maintaining our filing system. You will also be responsible for updating our database with essential information as needed.

Key Responsibilities

  • Greet clients and visitors warmly, directing them to the appropriate personnel or office.
  • Handle incoming calls professionally, routing them to the correct individuals or taking comprehensive messages.
  • Assist attorneys and staff with various clerical duties.
  • Organize schedules, set appointments, and coordinate meetings for the legal team.
  • Plan and arrange meetings, presentations, and travel logistics; send reminders for upcoming engagements.
  • Prepare both electronic and paper correspondence and manage outgoing mail.
  • Assist in creating presentation materials and proofreading documents.
  • Oversee office supplies and equipment, ensuring everything is well-stocked and operational.
  • Maintain a clean and organized office environment.
  • Participate in special projects as assigned.

Qualifications

  • High school diploma or equivalent required.
  • At least one year of experience in an administrative role is preferred.
  • Dependable and punctual.
  • Professional demeanor with excellent interpersonal skills for client interactions.
  • Strong verbal and written communication abilities.
  • Proficient typing skills with attention to detail.
  • Familiarity with Microsoft Office Suite and standard office equipment.
  • Exceptional customer service skills.
  • Able to work collaboratively in a team environment.
  • Self-motivated and capable of working independently.

Work Schedule

This position operates within a professional office setting. The working hours are from 10:00 A.M. to 4:00 P.M., Tuesday through Friday, totaling up to 30 hours per week. Flexibility in scheduling may be required based on organizational needs.

Work Environment

The role is situated in a dynamic office environment, utilizing standard office equipment such as computers, phones, and copiers. The position may require occasional lifting of up to 25 pounds and involves regular communication and interaction with colleagues and clients.