Administrative Support Specialist
2 weeks ago
Position: Senior Clerk
Department: Select Board
Salary: Grade 6 $1,358.14 weekly
Summary:
Under the supervision of the Administrative Aide and the Town Administrator, the Senior Clerk plays a crucial role in providing clerical and administrative support to the Select Board's office. This position is responsible for maintaining essential records related to the town's property and casualty insurance coverage.
Key Responsibilities:
- Manage incoming calls, accurately recording messages and responding to external inquiries as instructed.
- Engage with the public and town personnel, addressing questions particularly concerning insurance matters.
- Perform various administrative tasks including filing, scanning, copying, and general correspondence.
- Assist town departments with inquiries related to insurance and facilitate the resolution of claims, liaising with the town's insurance provider.
- Oversee the management and updating of the town's insurance records for vehicles and properties owned by the town.
- Collect information from diverse sources to complete and submit insurance claims, monitoring their progress.
- Coordinate the town's loss control program in collaboration with the insurer and other departments.
- Provide budgetary information related to insurance to various town departments as required.
- Support the Chief Procurement Officer and Records Access Officer as needed.
- Assist the ADA Coordinator and contribute to the annual licensing renewal process.
- Handle mail processing, including sorting and distributing correspondence on routine matters.
- Order and maintain office supplies, ensuring adequate inventory levels.
- Supervise the maintenance and service of office equipment, ensuring functionality and proper stock levels.
- Manage fee collection deposits originating from the Select Board's office.
- Maintain accounts receivable and payable, reconciling data with the Town Accountant and generating monthly statements.
- Organize and file Select Board meeting minutes and maintain related documentation.
- Perform additional duties of a similar nature and complexity as assigned.
Preferred Qualifications:
A minimum of one to two years of college education combined with three to five years of relevant experience, demonstrating proficiency in Microsoft Office and other software applications related to spreadsheets and word processing.
Equal Opportunity Employer: EOE/AA
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