Executive Assistant and Chief of Staff

4 days ago

Shrewsbury, Massachusetts, United States Schwartz Mazda Full time
Job Description

Schwarz Mazda is a fourth-generation family-owned business dedicated to delivering exceptional customer experiences. We take pride in our reputation and the way our employees are treated, which reflects on the way we treat our customers. Our employees and customers have been like family for over 104 years. Every employee is valued, as each one directly contributes to the success of the dealership. We believe that when our employees are happy, it shines through to our customers.

Schwarz Mazda consistently wins top dealer awards every year, including Cargurus and Carfax top dealer awards, Mazda Presidents Club (top 50 dealers), Mazda Gold Cup Award (top 200), Eastern Monmouth Country Chamber of Commerce Spinnaker award for best neighborly business. We also have some of the top ratings of 4.8 Stars on Google, People love us award on Yelp, 4.9 stars on Carfax, and 5-Star rated on Glassdoor.

We offer:

  • Best hours in the industry
  • Spa days
  • Amazing culture
  • Great pay
  • Opportunity to grow the company and department
  • Incredible longevity bonuses
  • Fun team outings
  • Monthly team outings (spa/manicure days, paintball, bowling, racetrack days)
  • Puppies on premises

Job Overview:

Schwarz Mazda is seeking a highly organized and proactive individual to join our team as the Executive Assistant and Chief of Staff. In this role, you will be responsible for providing executive support to the Owner and General Manager while also overseeing the coordination of various business functions. The ideal candidate is a detail-oriented professional with excellent communication and multitasking skills.

Key Responsibilities:

  • Executive Support:
  • Manage the Owner and General Manager's calendars, appointments, and meetings.
  • Coordinate travel arrangements and accommodations.
  • Prepare and organize documents, presentations, and reports.
  • Office Management:
  • Oversee daily office operations and ensure a smooth workflow.
  • Act as a point of contact between the executive team and other departments.
  • Handle confidential and sensitive information with discretion.
  • Communication:
  • Draft and edit correspondence, emails, and other written materials.
  • Facilitate communication within the executive team and across departments.
  • Respond to inquiries and requests on behalf of the Owner and General Manager.
  • Project Management:
  • Take the lead on special projects as assigned by the executive team.
  • Monitor project timelines and ensure deliverables are met.
  • Collaborate with various departments to achieve project goals.
  • Chief of Staff Duties:
  • Serve as the primary liaison between the executive team and other staff members.
  • Streamline communication and decision-making processes.
  • Participate in strategic planning and decision-making discussions.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience as an Executive Assistant or in a similar role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Ability to handle confidential information with integrity.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Previous experience in a Chief of Staff role is a plus.

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • 4 hour shift
  • 8 hour shift
  • Choose your own hours
  • Monday to Friday
  • Job Types: Full-time, Part-time
  • Expected hours: 24 – 40 per week

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