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Front Office Coordinator

2 months ago

Richardson, Texas, United States Halff Full time
Front Office Coordinator - Corporate Environment

Become a Key Member of Our Team as a Front Office Coordinator at Halff

Are you prepared to be the welcoming presence and initial point of contact in a vibrant corporate engineering setting? Halff is seeking a dynamic, personable, and detail-oriented Front Office Coordinator to enhance our busy office environment.

Your Responsibilities:
  • Greet Visitors: Serve as the approachable face that clients, guests, and team members anticipate meeting, ensuring a memorable and positive experience.
  • Manage Incoming Communications: Skillfully handle and direct incoming calls, guaranteeing they reach the appropriate personnel while adeptly addressing intricate inquiries.
  • Team Collaboration: Work in tandem with the mailroom to oversee mail and package deliveries with precision and effectiveness.
  • Maintain Professional Atmosphere: Ensure that our reception area and meeting rooms are kept tidy and professional at all times.
  • Administrative Support: Provide assistance with various administrative duties and support different teams as required.
  • Event Coordination: Help organize office events and activities, ensuring everything operates seamlessly and that all participants enjoy their experience.
  • Collaborative Support: Assist front office teams and human resources with projects, large catering orders, and enhancing overall office productivity.
Your Qualifications:
  • Reliability: Being the first point of contact for clients and staff necessitates a high level of dependability.
  • Effective Communication: Strong verbal and written communication skills are essential for engaging with a diverse range of individuals.
  • Interpersonal Skills: Excellent people skills to foster and maintain positive relationships across the organization.
  • Organizational Skills: Outstanding organizational abilities to manage multiple tasks and projects efficiently.
  • Attention to Detail: A keen eye for detail to ensure accuracy in all administrative functions.
  • Technical Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
  • Problem-Solving Skills: Strong problem-solving capabilities to address and resolve issues promptly.
  • Professionalism: Maintain a high standard of professionalism in appearance and conduct, ensuring confidentiality at all times.
  • Time Management: Effective time management skills to prioritize tasks and meet deadlines efficiently.
  • Team-Oriented: A collaborative spirit ready to contribute positively to the workplace environment.
  • Adaptability: Ability to thrive in a fast-paced work environment with shifting priorities.
What We Provide:
  • Comprehensive Benefits: Access to extensive medical, dental, and prescription coverage from day one.
  • Insurance Coverage: Long-term and short-term disability insurance for your protection.
  • Work-Life Balance: Paid time off and holiday pay to support your personal life.
  • Retirement Options: Choose between Traditional and Roth 401(k) plans to secure your financial future.
  • Financial and Educational Support: Health Savings Account and 529 College Savings Plan to assist with your financial and educational goals.
  • Flexible Spending Accounts: Options available for health and dependent care expenses.
  • Employee Assistance Program: Support for your well-being, both personally and professionally.
Why Choose Halff?
  • Competitive Compensation: We value and reward your experience and contributions.
  • Diverse and Inclusive Culture: Halff is an Equal Opportunity Employer committed to fostering an inclusive environment for all employees.
Join Us: If you are eager to bring your positive attitude and organizational expertise to our team, we would be delighted to hear from you.

Company Overview:

Halff is a mid-sized, employee-owned, diverse, and multi-disciplinary professional services firm dedicated to enhancing lives and communities through innovative solutions. Since our inception, we have focused on people, ensuring that our employees thrive in a supportive and rewarding environment. Our team of industry-leading professionals collaborates to tackle complex challenges creatively.

We offer a wide range of services, including Construction Services, Energy, Environmental Solutions, Geographic Information Systems, Intelligent Transportation Systems, and more.

Halff is proud to be recognized as a Top Workplace in America, reflecting our commitment to our employees and the culture we cultivate.

We are a drug-free workplace, and employment is contingent upon a clear drug screen and background check.

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