Estimating Coordinator

4 weeks ago


De Forest, Wisconsin, United States Hooper Deforest Full time
Job Title: Estimating Coordinator

At Hooper Deforest, we are seeking a highly skilled Estimating Coordinator to join our team. As a key member of our mechanical division, you will be responsible for managing future project opportunities and assisting estimating staff across the division.

Key Responsibilities:
  • Manage the bid process from start to finish, serving as the primary point of contact for incoming hard bids and proposals.
  • Direct weekly bid opportunity meetings and notify work groups of new opportunities and invitations.
  • Maintain bidding software to manage all upcoming bids, including invite requests from multiple sources.
  • Set up and maintain bid folders on the network for all bidding projects.
  • Complete pre-qualifications and liaison with clients on bid questions and responses.
  • Track addendums and amendments, notifying project managers of all changes.
  • Manage invites, RSVP to pre-bids, and post-bid meetings.
  • Plan bid preparation to ensure deadlines are met.
  • Gather information required in RFPs, including corporate, safety, project profiles, references, schedules, and other documentation.
  • Monitor proposal content to ensure compliance.
  • Prepare and update resumes for project managers and field staff.
  • Create organizational charts.
  • Work with the bonding company to obtain bonds for bids and performance & payments.
  • Assist in vetting new subcontractors by ensuring all requested documentation is received and recorded in the subcontractor database.
  • Track bid outcomes and document performances on RFPs for future reference.
Requirements:
  • Minimum two years of technical education, construction management coursework, or completion of coursework in a respective discipline.
  • Analytical and problem-solving skills, strong interpersonal and verbal and written communication skills.
  • Working knowledge of basic mechanical systems.
  • Strong organizational management skills.

Hooper Deforest is an equal opportunity/affirmative action employer. We consider candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.



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