Project Coordination Specialist

2 weeks ago

Sheridan, Wyoming, United States American Engineering Testing Inc Full time
Project Administrator

Job Overview

The Project Administrator plays a crucial role in assisting project managers with the effective management of project data throughout the project life cycle in Dynamics. Key responsibilities encompass project management support, general office administration, preparation and dissemination of engineering reports and proposals, basic financial support, data entry, and various administrative tasks as needed. This role is integral to achieving the strategic objectives and vision of American Engineering Testing Inc.

Key Responsibilities

  • Support project management activities.
  • Deliver comprehensive administrative support for Dynamics projects, including:
    1. Standardized Project Setup
    2. Assistance with Bookings
    3. Invoicing Assistance
  • Collaborate with Project Managers and Marketing on proposal development.
  • Begin to focus on specific areas within the project life cycle in Dynamics or other AET Business Systems.
  • Manage daily project administration tasks, including drafting project documentation and coordinating daily assignments for technicians or other personnel.
  • Facilitate communication regarding essential documentation required for projects.
  • Assist with calibration documentation.
  • Format, proofread, compile, and distribute documentation in accordance with AET corporate standards, including reports, drafts, memos, and brochures.
  • Support daily departmental needs and perform clerical duties as necessary.
  • Assist department staff in meeting project deadlines and other obligations.
  • Prepare and review correspondence, reports, and documents for accuracy and proper formatting.
  • Assist with travel and training arrangements for department personnel.
  • Support sample intake and initial preparation as required.

Qualifications and Educational Background

  • High School Diploma or Equivalent
  • 3-5 years of experience in office administration or customer service
  • Proficient in Microsoft Office 365
  • Experience in supporting a dynamic department or team

Preferred Competencies

  • Strong verbal and written communication skills
  • Exceptional organizational skills and attention to detail
  • Effective time management skills with a proven ability to meet deadlines
  • Strong analytical and problem-solving abilities
  • Capability to learn new software and provide high-level support with AET Business Systems (e.g., Qest, Dynamics, gINT, etc.)
  • Interest in Construction Management
  • Background in Project Management

Work Environment

This position primarily operates in a professional office setting. The role frequently utilizes standard office equipment such as computers, telephones, photocopiers, and filing systems. Occasional fieldwork may be required.

Physical Requirements

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. While executing the duties of this position, the employee is regularly required to communicate effectively. The employee frequently stands, walks, uses hands or fingers, handles or feels, and reaches with hands and arms. Occasionally, the employee may sit, climb, balance, stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required for this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

AAP/EEO Statement

American Engineering Testing Inc is committed to providing equal employment opportunities (EEO) to all individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law.

Additional Responsibilities

Please note that this job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

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