Executive Assistant

2 days ago


Chicago, Illinois, United States Compass Group USA Full time

About the Role

We are seeking an Executive Assistant to join our team at Flik Independent School Dining, a member of Compass Group USA. As an Executive Assistant, you will act as a liaison and support activities in the department, including calendar management, travel arrangement, expense reimbursement, and other duties as outlined below. Your main responsibilities will be to monitor department email and assistance lines, manage ongoing reports, and prepare materials for leadership communications and presentations. Additionally, you will provide documentation, reconcile expenses, and monitor budgets. You will also assist in coordinating meetings and conferences, agendas, site locations, and meals with a focus on creativity and cost-effectiveness.

Key Responsibilities

Your key responsibilities as an Executive Assistant will include:
  • Acting as a liaison and supporting activities locally and nationally
  • Monitoring department email and assistance lines as needed
  • Managing several ongoing reports and disseminating materials, adhering to policies and procedures
  • Preparing leadership communications and presentations
  • Providing documentation and reconciling expenses while monitoring budgets
  • Assisting in coordinating meetings and conferences, agendas, site locations, and meals with a focus on creativity and cost-effectiveness
  • Maintaining files
  • Performing other duties as assigned

Requirements

To be successful in this role, you will need to have at least 5 years of administrative and clerical experience, along with advanced computer skills and experience with MS Office products, including Word, Excel, PowerPoint, and Outlook. An associate's degree is preferred. You should be able to demonstrate and maintain a high regard for confidential and sensitive information, multitask, and establish priorities. You must also be able to communicate relevant information to team members, such as changes in schedule dates, changes in project requirements, and report requests.

Benefits

Flik Independent School Dining offers many fantastic benefits, including medical, dental, vision, life insurance, disability insurance, retirement plan, paid time off, holiday time off (varies by site/state), associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, and commuter benefits.
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