Proposals Manager

3 days ago

New York, New York, United States White & Case Full time
Job Title: Proposals Manager

White & Case is seeking a highly skilled Proposals Manager to join our Corporate/M&A team in New York. As a key member of our business development team, you will play a critical role in supporting our partners in the US and driving the implementation of our firm's strategy.

Key Responsibilities:
  • Manage and drive the preparation of pitches, proposals, and client presentations for our Americas Corporate/M&A partners, ensuring high-quality deliverables and timely execution.
  • Coordinate the preparation of smaller pitches and capability statements with BD Specialists and Coordinators, providing advice and support as needed.
  • Provide Americas Corporate practice area support on significant global panel proposals, taking the lead on smaller panel RFPs originating in the US.
  • Manage and report on RFP activity in the group, producing regular reports on pitch volumes and success rates, and tracking potential issues to raise with the Associate Director/Partners.
  • Work with partners and client teams on beauty parade rehearsals, developing tactics and strategy, preparing placemat content, and liaising with the Design team to create and print.
  • Coordinate the gathering of competitor intelligence to inform key RFP responses.
  • Take ownership of the pitching proposal process, including Stop/Go decisions and proposal feedback, to instill firm best practice and drive improvement.
  • Ensure all new pitch and proposal opportunities are recorded on InterAction and updated during the proposal process, including wins and losses, and that proposal systems are in place to capture pitch and proposal metrics, win/loss ratios, and reasons for success or otherwise across the US region.
  • Liaise with the broader Corporate/M&A BD team in drafting and delivering key directory submissions.
  • Attend proposal kick-off and progress meetings, preparing and updating proposal timetables, meeting agendas, and distributing meeting summaries and action lists to proposal core team members.
  • Work with Associate Directors/Directors and the global Head of Proposals to conduct high-level pitch feedback reviews with clients on high-value/complex matters, analyzing and presenting relevant data at London partner meetings.
  • Collaborate with global BD teams and the BD/Marketing Operations team to ensure content in the firm's proposal management system is current, relevant, and in approved style.
  • Liaise with BD teams in the US and the Head of Proposals to share best practice and ensure a consistent approach to proposals.
  • Coordinate the development and maintenance of the Americas Corporate section proposal infrastructure across the Americas region, including proposal collateral, pitchbook, and credentials and bio bank.
  • Facilitate the sharing of information and development of best practice with practice development/marketing colleagues across the Firm's network, supporting firmwide pitch-related initiatives and projects.
Requirements:
  • Four or more years' relevant experience within a professional services firm, preferably legal.
  • High competency in systems and database skills, including Word, Excel, PowerPoint, and CRM applications.
  • Experience working with relationship partners, fee earners, and senior support management in an international law firm or professional services firm on proposal activities.
  • Understanding of the products and practices of an international professional services firm, with experience working in a law firm environment essential.
  • Strong track record of experience and achievement in a manager-level role.
  • Strong influencing, negotiating, and coaching skills at a partner level.
  • Prior experience working within a Corporate practice would be an advantage.
  • Excellent communication skills, written and oral, with exceptional attention to detail.
  • Advanced attention to detail and ability to create accurate work product.
  • Track record of project management and delivering pitches and proposals.
  • A proactive and assertive approach.
  • Flexible, committed, and enthusiastic.
  • A proven ability to work to tight deadlines, juggle multiple projects, and deliver under pressure.
  • Experience project managing and coordinating production of multi-jurisdictional and multi-practice proposals, including Panel and matter-specific RFPs.
  • Ability to take initiative and work both independently and in a team environment with a customer service focus.
  • Confident in handling confidential and sensitive information with appropriate discretion.
  • A proactive and assertive approach, tenacity, commitment, and enthusiasm.
  • Team player with a sense of humor – this is a high-performing, very supportive team with a strong team ethos.
Location & Reporting:
  • This is a hybrid in-office/remote role based in our New York office.
  • This role reports to the Associate Director of Business Development, Corporate/M&A.
Equal Opportunities:

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

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