Office Support Specialist
5 days ago
This position is a 12-month Limited Term (LT) appointment and may be extended up to 24 months or become permanent. The Emissions Certification and Compliance Division is seeking a motivated, organized, and skilled Office Technician (General) to provide varied support to the branch chiefs, managers, engineers, scientists, technicians, and field representatives as a team member in the Emissions Certification and Compliance Administrative Section.
Key Responsibilities- Receive and screen incoming telephone calls and visitors, exercising considerable judgment in providing factual/technical information in response to inquiries.
- Review and prioritize incoming correspondence to determine disposition and routing, schedule meetings, maintain the Branch Chiefs' appointment calendars, edit all correspondence and documents for Branch Chief signature, and route to the Division Office when necessary.
- Provide secretarial support to Section Managers and staff of the Branches, ensuring staff work meets proper format, organization, grammar usage, completeness of content, and conformance to Executive Office/Board procedural standards.
- Assist with budgetary issues for the Branches, establish office procedures, and update them as needed.
- Independently prioritize workload in accordance with public hearings, workshops, and other critical events, track and follow-up on Branches assignments to ensure deadlines are met, coordinate travel and meeting arrangements, review travel claims for accuracy and completeness, assist with interview and hiring procedures of new employees, assist technical staff in preparing Board Hearing staff reports and related documentation, ensuring accuracy with formatting and layout, and assist in preparing other Division documents.
- Routinely use Microsoft Office Programs (including Word, Excel, PowerPoint, SharePoint, Teams, and more), and Adobe Acrobat Professional, among other technology options, to complete all daily work.
- Applicants must include a Statement of Qualifications (SOQ) for this recruitment, which is a narrative discussion prepared by the applicant describing how their skills, knowledge, abilities, education, training, and experience qualify them for the position.
- The SOQ documents each candidate's ability to present information clearly and concisely in writing.
- Candidates whose applications do not include the required SOQ will not be considered for this position.
This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resource Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required.
The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position's designated headquarters location at their own expense.
This position requires being stationary, consistent with office work, for extended periods. The standard office environment includes artificial lighting, controlled temperature, etc. Daily use of a personal computer, office equipment, and/or telephone is also required.
-
Office Support Specialist
15 hours ago
Riverside, California, United States Riverside Metro Auto Group Llc Full timeRiverside Metro Auto Group Llc is seeking a detail-oriented and organized Office Support Specialist to join our team. As an Office Support Specialist, you will be responsible for categorizing paperwork, filing, and record keeping for our 5-franchise dealership. You will also be responsible for maintaining confidentiality of customer information and...
-
Office Support Specialist
1 month ago
Riverside, California, United States Department of Rehabilitation Full timeJob SummaryThe Department of Rehabilitation is seeking a highly skilled Office Support Specialist to provide technical and clerical support to the Team Manager and the VRSD team. As an Office Support Specialist, you will be responsible for performing specialized duties related to the vocational rehabilitation services delivery process, consistent with the...
-
Office Support Specialist
1 month ago
Riverside, California, United States Ironwood State Prison Full timeJob SummaryIronwood State Prison is seeking a highly skilled and detail-oriented Office Technician to join our team. As an Office Technician, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phones,...
-
Office Support Specialist
4 weeks ago
Riverside, California, United States State Air Resources Board Full timeJob Title: Office TechnicianThis is a 12-month Limited Term (LT) position that may be extended up to 24 months or become permanent.Job Summary:The Emissions Certification and Compliance Division is seeking a highly motivated and organized Office Technician to provide critical support to the branch chiefs, managers, engineers, scientists, technicians, and...
-
Office Support Specialist
2 weeks ago
Riverside, California, United States State Air Resources Board Full timeJob Title: Office TechnicianThis is a 12-month Limited Term (LT) position that may be extended up to 24 months or become permanent.Job Summary:The Emissions Certification and Compliance Division is seeking a motivated and organized Office Technician to provide varied support to the branch chiefs, managers, engineers, scientists, technicians, and field...
-
Office Support Specialist
1 month ago
Riverside, California, United States California Rehabilitation Center Full timeJob SummaryThe California Rehabilitation Center is seeking a highly skilled and experienced Office Technician to join our team. As an Office Technician, you will be responsible for providing administrative support to our facility operations team.Key ResponsibilitiesProvide administrative support to the facility operations team, including answering phones,...
-
Office Support Specialist
1 month ago
Riverside, California, United States State Air Resources Board Full timeJob SummaryThis is a 12-month Limited Term (LT) position that may be extended up to 24 months or become permanent. The Emissions Certification and Compliance Division is seeking a highly motivated and organized Office Technician (General) to provide varied support to the branch chiefs, managers, engineers, scientists, technicians, and field representatives...
-
Senior Office Specialist
4 weeks ago
Riverside, California, United States "City of Riverside, CA" Full timeJob Title: Senior Office SpecialistJoin the City of Riverside, CA team as a Senior Office Specialist and contribute to the success of our organization.Job Summary:We are seeking a highly skilled and experienced Senior Office Specialist to provide administrative support to our team. The ideal candidate will have a strong background in office administration,...
-
Office Support Specialist
3 weeks ago
Riverside, California, United States Department of Rehabilitation Full timeJob Description and DutiesThis position is located in the Inland Empire District, providing technical and clerical support to the Team Manager and the VRSD team. Under the general supervision of the Team Manager, Staff Services Manager I, the Office Technician (General) independently performs specialized duties related to the vocational rehabilitation...
-
Office Support Specialist
2 weeks ago
Riverside, California, United States Department of Developmental Services - Canyon Springs Community State Facility Full timeJob Description and DutiesUnder the direction of the Program Director, performs a variety of complex clerical duties and is expected to consistently exercise a high degree of initiative, independence, and originality in performing assigned work tasks. Positions at this level regularly require detailed and sensitive public contact and/or independent...
-
Office Support Specialist
4 weeks ago
Riverside, California, United States Department of Social Services Full timeJob Description and DutiesUnder the supervision of the Riverside Child Care Office Regional Manager or designee, the Office Assistant (Typing) performs general clerical support functions:Provide efficient & timely license processing servicesTyping general correspondence & other types of materialsMaintaining facility & licensing filesProcessing mailAnswering...
-
Office Support Specialist
4 weeks ago
Riverside, California, United States Department of Rehabilitation Full timeJob Description and DutiesThis position is located in the Inland Empire District and is responsible for providing technical and clerical support to the Team Manager and the VRSD team.Key Responsibilities:Provide specialized duties related to the vocational rehabilitation services delivery process.Assist eligible individuals in achieving their employment...
-
Legal Support Specialist
4 days ago
Riverside, California, United States Law Office of Christopher Hernandez Full timeJob OverviewWe are seeking a highly skilled Paralegal to join our team at the Law Office of Christopher Hernandez. As a key member of our staff, you will provide critical support to our attorneys, assisting with various tasks and projects.Key Responsibilities:Conduct thorough research to support legal proceedings and casesAssist with the preparation and...
-
Operations Support Specialist
2 weeks ago
Riverside, California, United States TopBuild Full timeOperations Support Specialist Job DescriptionWe are seeking a highly organized and detail-oriented Operations Support Specialist to join our team at TopBuild Corp.As an Operations Support Specialist, you will be responsible for managing day-to-day operations, handling administrative tasks, and providing support to the management team.Key...
-
Administrative Support Specialist
4 weeks ago
Riverside, California, United States Marriott International Inc Full timeJob SummaryWe are seeking a highly skilled Property Administrative Specialist to join our team at JW Marriott Desert Springs Resort & Spa. As a key member of our administrative team, you will provide critical support to various departments, ensuring seamless operations and exceptional guest experiences.Key ResponsibilitiesProvide administrative support to...
-
Office Secretary
2 weeks ago
Riverside, California, United States Riverside County Office of Education Full timeAbout the EmployerThe Riverside County Office of Education (RCOE) is a service agency that supports the county's 23 school districts, serving nearly 430,000 students. RCOE provides administrative support to districts, leads programs for preschool, special education, pregnant minor, corrections, migrant, and vocational students, and offers professional...
-
Administrative Support Specialist
1 day ago
Riverside, California, United States NexGen Staffing LLC Full timeAdministrative SupportAs an Administrative Support Specialist at NexGen Staffing LLC, you will be responsible for providing exceptional support to our team. Your key responsibilities will include answering and directing phone calls, taking messages, and handling general inquiries. You will also be responsible for greeting and assisting visitors in a...
-
Medical Office Assistant
4 days ago
Riverside, California, United States Preferred Medical Office Full timeJob SummaryWe are seeking a highly skilled Certified Medical Assistant to join our team at Preferred Medical Office. This is a primary care setting of ambulatory health service where you will perform routine administrative and clinical tasks to ensure the smooth operation of our medical facility.Key Responsibilities:Manage administrative duties in a timely...
-
Operations Support Specialist
3 weeks ago
Riverside, California, United States TopBuild Full timeJob DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as an Operations Support Specialist. As a key member of our operations team, you will be responsible for managing daily tasks, ensuring compliance with company policies, and providing administrative support to our management team.Key Responsibilities:Manage...
-
Payee Support Specialist
2 weeks ago
Riverside, California, United States LHH Recruitment Solutions Full timeJob OpportunityLHH Recruitment Solutions is seeking a highly skilled Payee/AP Support Specialist to join our team in Riverside, RI. This contract role is expected to span through mid-February, and we are looking for an individual with experience in AP, payee setup, and transaction resolution.Key Responsibilities:Support the setup and maintenance of...