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Operations Administrative Specialist

2 months ago

Virginia Beach, Virginia, United States Lukos Full time
Administrative Support - Operations Analyst

Minimum Qualifications Summary

Certification & Education
  • Must possess a SECRET Security Clearance
  • Must possess a valid state driver's license
  • Bachelor's degree preferred
Experience Required
  • Minimum of 5 years of cumulative experience within the last 10 years in administrative and personnel management roles supporting the US Navy or equivalent DoD agency.
  • Familiarity with Navy Standard Integrated Personnel System (NSIPS), SALESFORCE, Defense Ready, NTRMS, SOES, Navy Enlisted Advancement System (NEAS), Electronic Service Record (ESR), and Navy Family Accountability and Assessment System (NFAAS).
  • Proficiency in Microsoft Office Suite is essential.
Job Objective

The Operations Analyst will provide comprehensive support to NSWG-4 in various administrative and personnel services. Responsibilities include managing mail services, preparing and distributing correspondence, processing security clearances, and drafting fitness reports and award packages. This role is crucial for ensuring accurate and timely processing of leave, pay, and personnel requirements in accordance with established guidelines.

Responsibilities
  • Assist with routine administrative and personnel services, including mail handling, correspondence preparation, and personnel reporting.
  • Welcome visitors and address inquiries regarding office procedures and policies.
  • Receive and track draft documents, ensuring completeness and proper routing for review.
  • Maintain electronic files for easy retrieval and ensure proper documentation management.
  • Utilize modern office equipment for daily operations.
  • Oversee both paper and digital document management, including administrative tickler files.
  • Support the drafting of Command award documents for various ceremonies.
  • Review and prepare documents for presentation, ensuring accuracy and completeness.
  • Maintain records of awards due, ready for presentation, and those already presented.
  • Coordinate monthly awards board notifications and facilitate the boards.
  • Prepare award packages for command ceremonies and input completed documentation into the Navy Department Awards Web.
Education & Certification
  • Must possess a SECRET Security Clearance
  • Must possess a valid state driver's license
  • Bachelor's degree preferred
About Lukos

Lukos has been delivering professional services to the Federal Government for 15 years, supporting various federal agencies in national security, homeland security, international development, training, analytics, healthcare, and more. Our growth reflects our commitment to serving all military branches and multiple federal civilian agencies.

At Lukos, we prioritize our employees by offering competitive benefits, including medical, dental, vision, 401(k), life insurance, and paid time off. We are an equal opportunity employer, welcoming all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.