Facilities Coordinator

2 weeks ago

Las Vegas, Nevada, United States Allegiant Air Full time
Job Summary

Allegiant Air is seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a core member of the Facilities department, you will provide general administrative support and assist with Front Desk Administration and Shipping and Receiving.

Key Responsibilities
  • Manage the Facilities Mailbox daily, sending out general requests to the proper staff member and department.
  • Prepare and code Facilities invoices for review and approval, setting up new vendors within the Ariba Systems.
  • Coordinate communications between all Facility Vendors and the accounting team.
  • Update vendors with payment status and coordinate with accounting to complete on-time payments.
  • Maintain building maps and upkeep of information on the W:Drive.
  • Maintain invoice, station, and inventory spreadsheets.
  • Maintain coffee and water supplies and service, arrange medical and safety supplies as needed.
  • Maintain inventory, negotiate, monitor pricing of furniture, office, break room, and janitorial supply purchases.
  • Maintain weekly shred bins and coordinate shred projects, assessing and coordinating the needs for waste management and recycle services.
  • Arrange pest control services as needed.
  • Assist with coordinating the start-up, move, or close of stations, ordering supplies and equipment, setting up services, moves, and coordinating deliveries.
  • Manage staff access to storage facilities.
  • Assist with Security and Emergency Response procedures, maintain building integrity, and safety of campus.
  • Assist with coordination of events and manage the G4 Facilities page.
  • Manage the Facility Jira systems, integrating upgrades and changes when necessary.
  • Act as a backup to the Shipping department and Front Desk Administrator.
Requirements
  • A combination of education and experience will be considered.
  • Must be authorized to work in the US as defined by the Immigration Act of 1986.
  • Must pass a Criminal Background Check.
  • Knowledge of MS Word, MS Excel, Internet, Adobe, and Auto CAD is preferred.
  • Adaptability to learning a variety of software pertinent to the department is required.
  • Ability to communicate effectively with managers and directors on a regular basis.
  • Demonstrated professional interaction with visitors, vendors, deliveries, and all departments.
Physical Requirements

The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Office/IT - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, printer, and phone.

May be required to lift, push, pull, or carry up to 50 lbs. May be required to work various shifts/days in a 24-hour situation. Regular attendance is a requirement of the role.

Exposure to moderate noise, temperature, and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time.

Some travel may be a requirement of the role.

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