Business Operations Coordinator
4 weeks ago
About the Opportunity
We're seeking a highly organized and detail-oriented Business Operations Specialist to join our team at McKinstry. As the first point of contact for our Spokane office, you will be responsible for providing exceptional administrative support and creating a positive environment for our employees and clients.
Key Responsibilities
- Be the welcoming face of our office, answering incoming calls, greeting visitors, and ensuring they feel welcomed and directed to the right place.
- Maintain a spotless and organized front desk area, creating a positive environment for everyone.
- Play a key role in organizing client events, internal office events, and project celebrations.
- Handle mail and deliveries with precision, receiving, sorting, and scheduling pickups as needed.
- Keep track of visitor logs, issue badges, and notify team members of visitor arrivals.
- Provide stellar customer service, building strong partnerships with internal clients.
- Assist with projects and administrative tasks, supporting our Facilities team.
- Collaborate and communicate with various departments to achieve shared business goals.
- Engage and connect with departments and regions to foster a cohesive work environment.
- Support business operations by utilizing Microsoft Office Suite to create, manage, and organize documents, spreadsheets, and presentations.
Requirements
- Passion for architecture, engineering, accounting, consulting, or other professional services industry.
- Strong attention to detail, time management, and organizational skills.
- Proven ability to learn quickly and build strong relationships.
- Experience providing business support in a large matrixed organization or multi-office environment is strongly preferred.
- Proficient with Microsoft products, including Word, Excel, PowerPoint, and Outlook.
- Some experience with SharePoint is preferred.
About McKinstry
At McKinstry, we're innovating the waste and climate harm out of the built environment and creating lasting impact. We're making a difference by addressing the climate, affordability, and equity crises through renewables, energy services, engineering and design, construction, and facility services. If you're driven by our vision to build a thriving planet together, McKinstry is the place to build your career.
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