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Finance Administrative Specialist

2 months ago

Orange Cove, United States Jobot Full time
Comprehensive Benefits // Experienced Leadership // Work-Life Harmony // Combination of Administrative and Financial Duties // Reports to Financial Controller

This position is hosted by: Jobot

About Us:

We are a leading entity in our sector, equipped with advanced computer-controlled delivery systems. Our commitment lies in providing dependable resources to our clients, both now and in the future. Become part of our dedicated and satisfied workforce.

Why Consider This Opportunity?
  • Experienced leadership team
  • Pathway to Controller position
  • Comprehensive benefits package
  • Strong retirement contributions
  • Blend of administrative and financial responsibilities
  • Reports directly to the Controller
  • Promotes work-life balance
  • Positive workplace culture


Position Overview

We are seeking a meticulous, organized, and proactive individual with a strong background in administrative tasks for our finance team. This role is crucial for ensuring the efficient operation of our team, managing all administrative responsibilities effectively.

Key Responsibilities:

As a Finance Administrative Specialist, your duties will include:

1. Processing certification forms, reports, declarations, and supplemental documentation.
2. Acting as the custodian of company records, including correspondence and board minutes.
3. Managing daily orders and preparing comprehensive master reports.
4. Maintaining customer assessment files and ensuring all information is current.
5. Opening, sorting, and distributing daily mail.
6. Routing incoming faxes to the appropriate departments or individuals.
7. Delivering exceptional customer service by assisting clients with application forms and addressing inquiries.
8. Welcoming visitors in a professional and friendly manner.
9. Answering phones courteously and distributing messages promptly and accurately.
10. Performing additional duties as assigned, including light accounting tasks.

Qualifications:

To qualify for this role, candidates should possess:

1. A minimum of 2 years of experience in an administrative capacity, preferably in the finance sector.
2. Proficiency in processing various forms and reports.
3. Exceptional organizational skills and attention to detail.
4. Strong communication and customer service abilities.
5. Experience with basic accounting functions.
6. Capability to multitask and prioritize effectively.
7. Proficiency in using office equipment such as fax machines and photocopiers.
8. Excellent knowledge of MS Office applications, particularly Excel and Word.
9. A positive attitude and the ability to collaborate effectively within a team.

If you possess the skills and experience necessary for this role, we encourage you to explore this opportunity with our dynamic administrative team.