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Administrative Operations Manager
2 months ago
Position Overview:
Phyton Talent Advisors is looking for an Administrative Coordinator to join our dynamic team.
Key Responsibilities:
- Manage and process financial documents, including invoices, expense reports, and purchase orders.
- Facilitate vendor onboarding by clearly communicating requirements and collaborating with various departments to resolve any issues.
- Oversee the reconciliation of purchasing card transactions and monitor other financial activities.
Office Management:
- Serve as the primary contact for visitors and inquiries, ensuring a professional and welcoming environment.
- Supervise daily office operations, including inventory management and equipment maintenance.
- Enhance the conference room reservation process and coordinate maintenance requests as necessary.
- Ensure all technology setups for meetings and events are executed flawlessly.
- Plan and coordinate logistics for on-site events, including catering and venue arrangements.
Staff Support:
- Assist in the recruitment and hiring processes, including job postings and candidate management.
- Collaborate with management to optimize calendar scheduling for efficiency.
- Provide comprehensive support to leadership, including document preparation and correspondence management.
- Facilitate travel arrangements and provide guidance on travel policies and expense reporting.
- Address routine technical issues related to office equipment and escalate as needed.
Qualifications:
- A Bachelor’s degree or equivalent experience is required, along with 2-4 years of relevant work experience.
- Familiarity with administrative systems and policies is preferred.
