Office Manager
4 weeks ago
Job Summary:
The Administrative Assistant-Director is a key member of the UMC Health System team, providing administrative support to the Department Director and other leadership members. This role requires a high level of organization, attention to detail, and excellent communication skills.
Key Responsibilities:
- Provides administrative support to the Department Director, Assistant Director, and other leadership members, including managing calendars, mail, expense reports, and documents.
- Greets and assists visitors to the department, both internal and external, via phone or in person.
- Responds to patients, their family members, vendors, or internal employees on behalf of the assigned Director.
- Manages department meetings, individual staff meetings, webinars, and other events.
- Serves as a scribe in assigned meetings, compiling, preparing, and distributing notes.
- Prepares PowerPoint presentations and spreadsheet analytics as assigned by the Director.
- Manages purchase order requests, invoice payments, and supplies.
- Maintains the KRONOS Time and Attendance System for department personnel.
- Ensures office equipment in the assigned department is in working condition.
Requirements:
- High School Diploma or GED.
- +2 years of executive administration experience.
- Proficient user of Microsoft Word, PowerPoint, and Excel.
Skills and Abilities:
- Excellent organizational skills and attention to detail.
- Ability to operate and troubleshoot general office equipment.
- Excellent communication skills, with the ability to read, write, and understand English fluently.
- Minimum typing skills 45wpm with accuracy.
Interaction with Other Departments and Other Relationships:
The Administrative Assistant-Director will interact with various departments and employees within UMC Health System, as well as patients, family members, and representatives of patients and providers.
Physical Capabilities:
The position requires prolonged periods of sitting at a desk, talking on the phone, and working on a computer. Essential hearing and near vision acuity are required. The incumbent should be able to push, pull, and lift up to 10 pounds.
Environmental/Working Conditions:
The work area is well-lit, and subject to varying indoor temperatures. The position is sedentary but may require extensive walking, standing, and/or stooping on occasion.
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