Virtual Event Coordinator
15 hours ago
Job Overview:
We are seeking a skilled Virtual Event Coordinator to join our team at Rainmakers Strategic Solutions, LLC. As a Virtual Event Coordinator, you will be responsible for the seamless execution of virtual events, including webinars, educational sessions, and focus groups. This role requires a proactive individual who can handle all aspects of virtual event production, from sending invitations and engaging with participants to managing the technology platform and handling post-event communication.
Key Responsibilities:
* Collaborate with event organizers to understand event objectives, agendas, and participant requirements.
* Develop a detailed event plan, including timelines, participant communication strategies, and contingency plans.
* Create and send out event invitations, ensuring they are distributed to the correct audience.
* Track RSVP responses and follow up with invitees to confirm attendance.
* Communicate with participants before the event to provide necessary information, including event access details, agenda, and preparation guidelines.
* Ensure participants remain engaged and informed throughout the event process.
* Assist with the promotion of events through email campaigns, social media, and other digital channels.
* Collaborate with marketing teams to ensure consistent branding and messaging across all event-related communications.
* Set up and manage the virtual event platform, primarily using Zoom, Microsoft Teams, or vFairs.
* Host the event, ensuring smooth operation of audio, video, and other technical aspects.
* Monitor the chat, address participant queries, and troubleshoot technical issues in real-time.
* Manage breakout rooms, including setting up, assigning participants, and bringing them back to the main session as required.
Requirements:
* Bachelor's degree in Communications, Marketing, Event Management, or a related field.
* A minimum of 3 years' relevant experience.
* Proficiency in using Microsoft Office applications such as Excel, Word, and PowerPoint and other business-related tools.
Benefits:
* Medical/Dental/Life
* 401k Matching up to 4%
* Tuition Reimbursement
* This is a Remote (work from home) position.
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