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Administrative Operations Specialist

2 months ago

Hawthorne, New York, United States Clarapath Full time
Job Overview

POSITION TITLE: Operations & Administrative Support Professional

LOCATION: On-site

EMPLOYMENT TYPE: Full-time, regular

SALARY RANGE: $59,000 - $77,000 annually

Clarapath is a pioneering company in the field of medical robotics, located in Westchester County, NY. Our objective is to innovate and enhance laboratory workflows, ultimately aiming to improve patient outcomes, reduce expenses, and elevate the quality and reliability of laboratory operations. Our flagship product, SectionStarTM, is a revolutionary electro-mechanical system that streamlines and automates processes in histology laboratories, providing pathologists with essential tissue samples for accurate diagnoses. Through cutting-edge technology, data analytics, and precision tools, Clarapath is leading the charge towards a transformative era in laboratory medicine.

Role Overview:

As an Operations & Administrative Support Professional, you will be integral to our mission, providing essential support to our diverse team of engineers, scientists, and executives as we advance the healthcare sector.

Key Responsibilities:

  • Oversee executives' schedules, coordinating appointments and meetings
  • Prioritize and manage incoming communications, including phone calls and emails
  • Prepare meeting materials, such as agendas and presentations
  • Facilitate travel arrangements and accommodations for executives
  • Serve as a communication bridge between executives and various stakeholders
  • Handle general office administration tasks, including document management
  • Maintain office supplies and manage inventory levels in common areas
  • Assist in crafting and distributing internal communications
  • Support daily meal and event logistics, ensuring smooth execution
  • Monitor office conditions, reporting maintenance and security needs
  • Perform additional tasks as assigned by senior management

Qualifications:

  • Preferred: Bachelor's degree, though not mandatory
  • Demonstrated experience as an executive or administrative assistant in a dynamic setting
  • Exceptional organizational skills with the ability to manage multiple priorities
  • Strong verbal and written communication abilities
  • Proficient in Microsoft Office and other relevant software applications
  • Ability to handle sensitive information with discretion
  • Capable of working both independently and collaboratively
  • Adaptable to shifting priorities and deadlines

Company Benefits:

  • Competitive salary based on experience and education
  • Comprehensive benefits package, including healthcare, vision, dental, life insurance, 401k, PTO, and holidays
  • A collaborative and inclusive work environment that fosters problem-solving
  • A mission-driven organization where every team member contributes to healthcare advancements

Clarapath is an equal opportunity employer, committed to providing fair employment opportunities to all individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This policy applies to all aspects of employment, including recruitment, hiring, promotion, and termination.