Construction Document Administrator

3 days ago

Richmond, Virginia, United States Virginia Department of Human Resource Management Full time
Job Summary

We are seeking a highly skilled Construction Document Administrator to provide administrative support services to our internal staff and external customers. The successful candidate will work independently and as part of a team to accomplish a variety of duties, including quality control of architectural and engineering drafting, developing and implementing procedures for electronic document records retention, and managing records retention for our electronic documents.

Key Responsibilities
  • Perform quality control of architectural and engineering drafting in BlueBeam Studio
  • Assist in developing and implementing procedures for electronic document records retention
  • Manage records retention for our electronic documents, including drawings, specifications, and calculations
  • Assist in managing the Electronic Library
  • Perform and oversee electronic construction document preprocessing
  • Serve as the point of contact for technical guidance on formatting electronic documents in accordance with our standards
  • Upload and cross-link documents between BlueBeam, BITS, and SharePoint
  • Evaluate, classify, and log incoming documents through Capout mail in accordance with our policies
  • Assign work tasks in BITS to architectural and engineering reviewers in accordance with our policies
  • Manage and coordinate electronic signing and recording of outgoing electronic Building Official approved sets
Requirements
  • Experience in using menu-driven computer programs to enter and manage data and compile and print reports
  • Knowledge and experience in the use of electronic document management systems
  • Knowledge and experience in the use and application of databases to include verification of accuracy of data, input of data, and creating reports
  • Experience in inventorying and requisitioning supplies
  • Experience in records management
  • Knowledge of the records disposition process
  • Ability to properly and professionally answer telephone calls and receive visitors and to direct calls and visitors to proper office personnel
  • Ability to review documents for key classification data
  • Skill in use of personal computer, copiers, printers, and multi-function devices
  • Ability to prioritize and schedule assigned workload to meet both normal completion schedules and special deadlines established by the supervisor
  • Ability to use word processing software to produce written documents
  • Ability to communicate effectively orally and in writing
  • Knowledge of use of word processor and architectural/engineering terms
  • Must be physically capable of handling moderately heavy building plans on a regular basis
  • Must have good interpersonal skills
  • Valid Virginia driver's license is required as duties may require incidental individual travel
Additional Considerations
  • Familiarity with design and construction documents is desirable
  • Experience with BlueBeam and/or eVA software is preferred
What We Offer

We offer excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

This position may be eligible for up to 2 days of telework per week after 6 months of satisfactory performance.

Equal Opportunity Employer

The Virginia Department of General Services is an equal opportunity employer. Minorities, individuals with disabilities, Veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

Applicants in need of accommodation during the application and/or interview process may contact DGS at for assistance.

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