Executive Assistant and Operations Analyst

1 week ago

Irvine, California, United States University Of California Irvine Full time

About the Role:

The University of California, Irvine seeks an exceptional Executive Assistant and Operations Analyst to provide administrative oversight and support to the Museum Director. This is a one-year contract position that requires a high level of discretion, sound judgment, and confidentiality in handling sensitive matters.

Key Responsibilities:

  • Coordinate daily and long-range activities of the Museum Director, triage incoming matters, and respond on behalf of the Director.
  • Support strategic partner communications, ensure timely and accurate IMCA visibility, and respond to inquiries from faculty, staff, students, and the public.
  • Oversee daily administrative operations, manage the Museum Director's complex calendar, and allocate time for scheduled events, travel, and meetings.
  • Work in cooperation with other staff and stakeholders to support efficient operations of the museum organization.

Requirements:

  • Demonstrated ability to exercise discretion, sound judgment, and maintain strict confidentiality.
  • Organizational skills to prioritize, manage, and complete multiple administrative and financial tasks.
  • Ability to analyze, track, monitor, and reconcile financial information and format into reports.
  • Demonstrated experience providing analytical and executive-level administrative support to a high-level administrator.

Preferred Qualifications:

  • Familiarity with UCI administrative organization and leadership, knowledge of university policies, procedures, and practices.
  • Experience using UCI online administrative applications, including KFS, PAL, Microsoft, Data Warehouse, and UC Learning Center.

Conditions of Employment:

  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

Equal Opportunity/Affirmative Action Employer:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

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