Payroll Administrator

2 weeks ago


Columbia, South Carolina, United States Convergint Federal Solutions Full time
Job Description

The Payroll, Travel & Expense Administrator is responsible for overseeing the accurate and compliant processing of payroll, timekeeping, and expense (including travel expense) reporting for Convergint Federal Solutions.

This role ensures that all payroll activities are executed in line with government contracting regulations, including adherence to the Fair Labor Standards Act (FLSA), the Defense Contract Audit Agency (DCAA) guidelines, and other applicable federal laws.

Key Responsibilities:
  • Oversee the full payroll process, ensuring timely and accurate payment of wages to all colleagues.
  • Process weekly and bi-weekly payroll and ensure accurate withholdings for taxes, benefits, and other deductions.
  • Maintain compliance with federal, state, and local payroll laws, including special requirements related to government contractors.
  • Coordinate with HR to manage employee classifications, compensation changes, and benefits deductions.
  • Administer and maintain the company's timekeeping system, ensuring compliance with DCAA and company policies.
  • Review and approve colleague timesheets, ensuring accurate recording of hours worked, overtime, and paid time off.
  • Ensure all time entries for government contract work comply with applicable regulations.
  • Provide guidance and training to colleagues on proper timekeeping procedures.
  • Prepare and maintain records to support internal and external audits including payroll records, timesheets, and expense documentation.
  • Stay current with changes in payroll laws and regulations.
  • Generate and submit accurate payroll reports and other reporting for quarterly and annual tax filings as needed.
  • Assist in DCAA and other government audits related to payroll, timekeeping and expenses.
  • Oversee the tracking and reimbursement of colleague expenses in accordance with company policies and government contracting regulations.
  • Review and approve expense reports, ensuring compliance with the Federal Acquisition Regulation (FAR) and company guidelines.
  • Work with project/program managers to ensure expense allocation is accurate and billable to the appropriate government contracts.
  • Monitor and manage employee travel planning, reimbursement and company credit card balances.
  • Review and process travel expense reports, ensuring documentation and compliance.
  • Provide support and training to employees on travel and expense policies.
Requirements:
  • Bachelor's degree in accounting, Business Administration, Human Resources, Finance, or related field preferred.
  • 3-5 years of proven experience in payroll, timekeeping and expense administration, preferably in a government contracting environment.
  • Strong knowledge of federal payroll laws, including FLSA, tax regulations, labor laws, and best practices.
  • Experience with DCAA compliance and FAR regulations is highly preferred.
  • Experience with government contracting cost accounting principles and billing requirements a must.
  • Proficiency with Microsoft Office Suite.
  • Excellent communication and interpersonal skills and the ability to train and support colleagues on time and expense procedures.
  • Ability to manage multiple priorities and deadlines with a high level of organization, detail and accuracy.
  • Ability to handle confidential information with the utmost discretion.


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