Administrative Assistant II Role
6 days ago
Job Title: Administrative Assistant II
Description:
AIMS Companies is currently seeking an experienced Administrative Assistant II to assist in the organization and coordination of overall office administration.
Responsibilities:
- Answering phones and directing to the appropriate party
- Performing typical office duties such as filing, shredding, supply ordering, and utilizing basic Microsoft programs
- Filing documents alphabetically and sequentially
- Assisting with payroll
- Data entry
- Tracking man hours
- Using basic math knowledge
- Assisting with expense coding and spreadsheets
- Supporting the Office Manager in other duties as assigned
- Occasional errands for the office
- New hire onboarding
- Issuing purchase orders
- Concur coding
- Updating maps
- Assisting with job tracking and projects
- Compiling and organizing video data and quality control
Requirements:
- Ability to communicate in English both verbally and in writing
- Experience with payroll programs such as SAGE 300CRE and/or Paycom
- Advanced computer skills and proficiency in Microsoft Office products
- Clean driving record and be at least 18 years old
- Pass a pre-employment drug test and background check
- High school diploma or GED and at least 1 year of experience
- Ability to lift and carry items weighing up to 20 pounds, walk without assistance, sit, bend, stoop, kneel, and stand for extended periods
Preferred Qualifications:
- Above-average customer service and communication skills
- Strong problem-solving and decision-making ability
- Ability to work under time constraints to meet critical deadlines
- Polite, considerate, and positive attitude
- Knowledge of state one-call agency program regulations
- Working knowledge of Texas 811 and One Call Ticketing system
- Ability to conduct oneself in a professional manner
- Detail-oriented and well-organized
- Proven ability to work well with others
- Good work ethic
- Quick learner
- Enjoy working in a fast-paced environment
Working Conditions:
This position is not substantially exposed to adverse environmental conditions. Work is performed in a typical office environment requiring the ability to lift and carry items weighing up to 20 pounds, walk without assistance, sit, bend, stoop, kneel, and stand for extended periods.
Benefits:
- Medical, dental, vision, voluntary life insurance, and voluntary short-term and long-term disability insurance after 60 days
- Holiday pay
- 40 hours vacation pay after 1 year, 80 hours after 2 years
- Sick pay according to state laws
- 401(k) with company match after 1 year
Per diem is available to all employees regardless of employment classification.
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