Administrative Assistant II Role

6 days ago


Fort Worth, Texas, United States AIMS Companies Full time

Job Title: Administrative Assistant II

Description:

AIMS Companies is currently seeking an experienced Administrative Assistant II to assist in the organization and coordination of overall office administration.

Responsibilities:

  • Answering phones and directing to the appropriate party
  • Performing typical office duties such as filing, shredding, supply ordering, and utilizing basic Microsoft programs
  • Filing documents alphabetically and sequentially
  • Assisting with payroll
  • Data entry
  • Tracking man hours
  • Using basic math knowledge
  • Assisting with expense coding and spreadsheets
  • Supporting the Office Manager in other duties as assigned
  • Occasional errands for the office
  • New hire onboarding
  • Issuing purchase orders
  • Concur coding
  • Updating maps
  • Assisting with job tracking and projects
  • Compiling and organizing video data and quality control

Requirements:

  • Ability to communicate in English both verbally and in writing
  • Experience with payroll programs such as SAGE 300CRE and/or Paycom
  • Advanced computer skills and proficiency in Microsoft Office products
  • Clean driving record and be at least 18 years old
  • Pass a pre-employment drug test and background check
  • High school diploma or GED and at least 1 year of experience
  • Ability to lift and carry items weighing up to 20 pounds, walk without assistance, sit, bend, stoop, kneel, and stand for extended periods

Preferred Qualifications:

  • Above-average customer service and communication skills
  • Strong problem-solving and decision-making ability
  • Ability to work under time constraints to meet critical deadlines
  • Polite, considerate, and positive attitude
  • Knowledge of state one-call agency program regulations
  • Working knowledge of Texas 811 and One Call Ticketing system
  • Ability to conduct oneself in a professional manner
  • Detail-oriented and well-organized
  • Proven ability to work well with others
  • Good work ethic
  • Quick learner
  • Enjoy working in a fast-paced environment

Working Conditions:

This position is not substantially exposed to adverse environmental conditions. Work is performed in a typical office environment requiring the ability to lift and carry items weighing up to 20 pounds, walk without assistance, sit, bend, stoop, kneel, and stand for extended periods.

Benefits:

  • Medical, dental, vision, voluntary life insurance, and voluntary short-term and long-term disability insurance after 60 days
  • Holiday pay
  • 40 hours vacation pay after 1 year, 80 hours after 2 years
  • Sick pay according to state laws
  • 401(k) with company match after 1 year

Per diem is available to all employees regardless of employment classification.



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