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Senior Subcontracts Administrator

2 months ago

Lynchburg, United States BWX Technologies Full time
About the Role

BWX Technologies is seeking a highly skilled Senior Subcontracts Administrator to join our team in support of our Advanced Technologies business group. This is a hybrid work environment position located in our Lynchburg, VA office.

Key Responsibilities
  • Coordinate with internal stakeholders to prepare solicitation documentation for complex acquisitions, including statements of work, technical specifications, terms and conditions, source selection evaluation factors, and other requirements.
  • Prepare bid packages, conduct bidder conferences, analyze and evaluate proposals, perform price and/or cost analysis, negotiate subcontract terms and pricing, lead source selection, prepare award and supporting documentation, and manage subcontract administration.
  • Coordinate with internal stakeholders to qualify suppliers, evaluate proposals, and maintain subcontract files in accordance with established procedures.
  • Under limited supervision, responsible for preparation and administration of subcontracts, task orders, and subsequent amendments consistent with customer requirements, government regulations, and BWX Technologies procurement policies and procedures.
  • Ensure compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARS), Other Transaction Authority (OTA), public law requirements, and BWX Technologies policies and procedures.
  • Review customer solicitations and provide recommendations for supply chain support to BWX Technologies' proposal team.
  • Ensure, after subcontract award, the receipt, accuracy, and timeliness of subcontractor-submitted documents relating to the subcontract deliverables as well as monitoring performance relative to schedule, cost, and technical objectives.
  • Support urgent program timelines for procurements and serve as the focal point for bid receipt, cost/price evaluation, coordination of technical reviews, and contract modifications.
  • Monitor subcontractor performance using supplier scorecard, managing deliverables, monthly reporting, payment of invoices, and alignment with higher-tier agreement contract terms.
  • Participate with program functional areas to coordinate subcontract funding, invoice processing, and program reviews.
  • Coordinate and collaborate with key stakeholders in departments such as contracts, legal, engineering, quality, supplier development, planning, operations, and programs, as well as with management, end-users.
  • Coordinate with quality for the evaluation and monitoring of supplier quality, reliability, and the supplier's ability to support required delivery schedules.
  • Develop strategies and identify opportunities to reduce cost, improve efficiency, and mitigate risk.
  • Utilize process tools, such as Lean Six Sigma, with suppliers to drive quality, efficiency, and continuous improvement.
  • Manage and develop strategic/key suppliers.
  • Develop and maintain strong working relationships with suppliers, customers, and internal stakeholders.
  • May be assigned higher-value tasks with oversight from more senior-level staff.
  • Prioritize tasks as assigned or identified.
  • Participate in teaming arrangements and strategic marketing alliances between company and outside sources.
  • Ensure that all internal stakeholder interest is accurately and thoroughly represented during pre-award and subcontract execution.
  • Negotiate and coordinate basic awards, additions, deletions, or modifications to subcontracts.
  • Prepare and disseminate information regarding subcontract status, compliance, modification, deviation, negotiation, and termination.
Requirements
  • Must have a high school diploma or GED with at least 20 years of related experience or a bachelor's degree with 15 years of experience or a master's degree with 10 years of experience preferred.
  • Must have a degree from an accredited college or university, or equivalent experience.
  • 10 years of experience in Business Administration or a related discipline.
  • Experience issuing and managing subcontracts, in a highly technical environment, under Prime contract awards.
  • Experience supporting commercial and U.S. Government requirements preferably in support of U.S. Department of Defense (DOD), National Aeronautics and Space Administration (NASA), and/or Department of Energy (DOE) programs.
  • Strong experience administering government-funded contracts and subcontracts in compliance with Federal Acquisition Regulations (FAR), and Agency FAR Supplements (e.g., DFARS, DEAR, etc.).
  • Knowledge in subcontracts, purchasing, contracts, finance, or project Management.
  • Ability to participate in technical (engineering/science) discussions with technical aptitude.
  • Working knowledge of various types of subcontract awards.
  • Ability to generate and administer various subcontract award documents to include Cost Reimbursable, Firm Fixed Price, and Time & Material awards.
  • Excellent analytical, verbal, and written communication skills with strong attention to detail.
  • Ability to work in a customer service-oriented team environment within a matrixed organization.
  • Ability to thrive in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative team settings across all levels.
  • Self-motivated with an ability to multi-task and make sound decisions in a timely manner.
  • Demonstrated strong interpersonal skills.
  • Proficiency in MS Office (Excel, Word, PowerPoint).
  • Willing to travel to supplier sites and lead quarterly business reviews in support of short-term activities.
  • Ability to obtain and maintain a DOE or DOD security clearance.
  • Must be a U.S. citizenship with no dual citizenship.
Preferred Qualifications
  • Master's Degree in either Business, Global Supply Chain, Engineering Management, or Project Management.
  • Experience working in an U.S. Government approved contractor purchasing system.
  • Negotiating skills with multi-million-dollar Subcontracts.
  • Strong working knowledge and experience administering government-funded contracts/subcontracts in compliance with Other Transaction Authority (OTA).
  • Minimum of 1 year of experience with SAP or related business application software.
  • Experience conducting oral presentations.
  • Knowledge of Earned Value Management Systems (EVMS).
  • Supply Chain risk mitigation and change management experience.