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Event Management Specialist
2 months ago
Position Title: Event Operations Manager
Reports to: Vice President, Event Operations
Location: NYC/Remote
We are in search of a skilled Event Operations Manager to enhance our Event Operations team. This role involves sourcing, negotiating, planning, and executing a variety of live and digital event formats within the Learning division of CyberRisk Alliance. The ideal candidate will possess a solid background in event management, customer service, and financial oversight.
The successful candidate will be proactive, exceptionally organized, and possess outstanding communication abilities. A positive, solution-oriented mindset is essential.
Key Responsibilities:
- Oversee pre-event logistics, including vendor coordination, venue communication, audio/visual arrangements, catering, onsite marketing materials, floor plans, travel, and onsite team management.
- Track and report on event budgets effectively.
- Manage and maintain virtual events within the designated event platform.
- Propose and implement process improvements to enhance efficiency in event production.
- Ensure full compliance with operational delivery tracking of key internal and external deliverables.
- Provide support for national events on an as-needed basis, including updating speaker-related conference materials.
- Respond promptly and accurately to customer inquiries through various channels, including email and in-person interactions at events.
- Source venues and oversee contracts for custom dinners and sponsored events.
- Travel may be required up to 25% annually.
Qualifications:
- Minimum of 3 years of experience in event management and production.
- Experience managing hotel BEOs, contracts, room blocks, and audio-visual orders.
- Venue contract negotiation experience is a plus.
- Ability to work independently with high efficiency.
- Self-motivated, strategic thinker with a collaborative approach.
- Familiarity with Swoogo (digital event platform) and Salesforce is advantageous.
- Exceptional organizational, project, and time management skills with keen attention to detail.
- Proficient in the MS Office suite (Word, Excel, PowerPoint).
- Interest in information security markets is desirable.
- Strong oral and written communication skills, with a professional demeanor.
- Demonstrated ability to work effectively under pressure and meet tight deadlines in a fast-paced environment.
- Ability to lift up to 20 lbs.
- Willingness to travel periodically throughout the year to support onsite event operations.
- Interest or experience in leveraging AI technologies for innovation and efficiency is a plus.
- Adaptability to a dynamic environment and staying informed on industry trends and advancements in AI technology.
Compensation Information
For individuals assigned to work in New York City, a reasonable estimate of the compensation range for this role is $60,000 to $70,000, exclusive of other compensation benefits.
Equal Employment Opportunity
CyberRisk Alliance is committed to providing equal employment and advancement opportunities for all employees and candidates without regard to race, color, ancestry, national origin, religious creed, gender, physical or mental disability, veteran status, sexual orientation, age, or marital status, in accordance with applicable laws and regulations.
About CyberRisk Alliance
CyberRisk Alliance delivers business intelligence that connects the cybersecurity ecosystem, facilitating knowledge sharing, career advancement, and informed decision-making. Through our trusted information brands and innovative events, we empower cybersecurity professionals with actionable insights and serve as a valuable extension of cybersecurity marketing teams.
