Business Operations Manager

4 weeks ago

National City, California, United States Dalton Toyota National City Full time
Job Summary

We are seeking a highly motivated Business Manager to join our growing Dalton Motors Team.

The ideal Business Manager will be responsible for reporting the financial condition of the dealership, implementing necessary controls for proper business conduct, maintaining accurate records, and managing data processing systems to achieve the dealership's objectives.

This role works closely with management and other departments to ensure smooth, productive operations, contributing to the overall success of the dealerships.

The position oversees Dalton Toyota, Dalton Hyundai, and Dalton Subaru and reports directly to the CFO and General Manager.

Additionally, this position serves as backup to the Payroll Manager in her absence to ensure timely payroll processing.

Primary Responsibilities:
  • Protect the legal, financial, and moral well-being of the company.
  • Assist in managing and overseeing all dealership accounting and compliance in accordance with generally accepted accounting principles (GAAP), company policies, and regulatory requirements.
  • Educate staff on current company policies and procedures.
  • Be a teacher to support the efforts of other employees towards success.
  • Seek ways to improve business operations, efficiency, and service.
Other Duties:
  • Maximize profit retention, financial reporting, and personnel administration.
  • Assist to achieve or exceed profit standards such as gross profit and applicable benchmarks which result in profitability and customer service satisfaction.
  • Support the CFO as needed in her absence.
  • Prepare and submit complete financial statements to the manufacturer and management within established timeframes.
  • Analyze and interpret financial statements.
  • Develop and maintain an effective cash management system.
  • Manage the day-to-day accounting operations of the store to ensure that all transactions are recorded in compliance with dealership accounting processes and policies.
  • Accurately close the books each month.
  • Prepare and submit required statements and reports.
  • Manage daily cash activities, including payee positive pay, and ensure timely flooring payments.
  • Analyze and secure all business licenses, off-site permits, purchase order systems, surety bonds and maintain tax records.
  • Ensure timely payment and filing for sales tax, property tax, tire tax, battery acid tax, hazardous waste and environmental fee returns.
  • Ensure timely filing and submission of Form 8300 filings.
  • Manage and safeguard the stores assets and ensure that internal controls are in place.
  • Respond to request for information and assistance in a timely manner.
  • Collaborate with managers to improve revenue, reduce expenses, meet budgets, and grow the business.
  • Work with staff to ensure that corporate initiatives are attained.
  • Design reports based on directives from CFO, General Managers, and corporate needs.
  • Provides supervisory direction and training to Office Staff including.
  • Ensuring timesheets are reviewed and approved each pay cycle.
  • Assisting in hiring, training, and disciplining office staff.
  • Making day-to-day decisions as to all members of the Business Office.
  • Supervises the preparation of all information for the outside CPA firm pertaining to the annual review or audit.
  • Propose solutions for audit findings and process improvements.
  • Proposes processes for better utilization of DMS in preparation of reconciliations and document flow.
  • Provides department managers with detailed financial and management reports, as requested.
  • Ensure all office personnel follow proper accounting procedures and maintain accurate records.
  • Review schedules with office staff on a timely basis and work with staff to assure they are also cleaning and reconciling daily/weekly.
  • Manage distribution list e-mails and ensure timely responses are provided.
  • Establish departmental systems and procedures to ensure communication and adherence to all employment policies.
  • Backs up all positions in the office during vacation periods, illness or when the office is in a peak load situation.
  • Serve as backup to the Payroll Manager in her absence to ensure payroll is processed timely and accurately.
  • May perform other duties as assigned by ownership, upper management and/or immediate supervisor.
Develop Employees:
  • Effectively recruit, hire, train, and manage qualified team members.
  • Oversee multiple employees, including hiring and terminations.
  • Establish working hours, schedules, time off and vacations.
  • Maintain accurate job descriptions and communicate expectations with employees.
  • Communicate and enforce dealership policies and procedures.
  • Be supportive, provide an open work atmosphere that promotes teamwork and creativity.
  • Conduct annual performance evaluations of staff.
  • Operate with integrity.
  • Demand the highest ethical standards from self and others.
  • Lead by example with professionalism and a positive attitude, ensuring a safe and organized work environment
Minimum Qualifications or Skills Required:
  • High school diploma or the equivalent, preferred.
  • 7-10+ years office management experience in automotive industry.
  • Strong knowledge of ledgers, accounts receivable, payroll, income tax, and banking. Automotive dealership accounting is desirable.
  • Proficiency in computer software applications, such as Microsoft Excel and Word.
  • Proficiency in company's DMS.
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation.
  • Detail oriented.
  • Professional communication skills.
  • Excellent spelling and grammar skills.
  • Ability to work evenings/weekends as needed.
  • Must maintain a valid Motor Vehicle Record within company policy requirements.
Job Type:

Full-time

Pay:

$110, $125,000.00 per year

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Schedule:

Monday to Friday

Education:

Bachelor's (Required)

Ability to Commute:

National City, CA (Required)

Work Location:

In person

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