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Administrative Assistant III

2 months ago

Brooklyn, New York, United States Mount Sinai Hospital Full time
Job Overview

As an integral part of our administrative team, the individual in this role will manage incoming communications, directing calls, taking messages, and addressing inquiries with a thorough understanding of departmental functions and schedules. The position requires professional interaction with both Medical Center staff and external personnel, with a preference for candidates who are fluent in Russian or Polish.

Key Responsibilities
  • Drafts and organizes correspondence for departmental staff as assigned.
  • Determines the layout of documents and organizes them according to audience and word processing capabilities.
  • Demonstrates a solid understanding of medical terminology.
  • Coordinates tasks and collaborates with team members as necessary.
  • Facilitates staff activities based on personal observations and feedback from colleagues.
  • Communicates meeting schedules and appointments clearly, ensuring alignment with other priorities and deadlines.
  • Prepares accurate and comprehensive minutes of meetings.
  • Maintains a tidy and organized workspace.
  • Manages various departmental records and logs, entering data into computerized systems as well as maintaining manual records.
  • Verifies the accuracy of entries and compiles reports as needed.
  • Organizes records systematically in accordance with established protocols.
  • Ensures high-quality photocopying of materials, adhering to deadlines and presentation standards.
  • Processes incoming mail by opening, sorting, dating, stamping, and distributing it.
  • Responds promptly to routine and urgent inquiries.
Qualifications
  • High School Diploma or equivalent.
  • Previous experience in a secretarial role within a healthcare or office setting.
Compensation Information

The Mount Sinai Health System (MSHS) provides a salary range to comply with applicable laws regarding salary transparency. The hourly wage for this position is $31.06. Actual salaries are determined by various factors, including experience, education, and organizational needs. This salary range does not encompass bonuses, incentive pay, or other forms of compensation or benefits.

About Mount Sinai Health System

Mount Sinai Health System is dedicated to fostering diversity, equity, and inclusion as essential components of excellence in patient care. We strive to create an environment where all individuals feel valued and empowered to achieve their potential. Our leaders are committed to promoting equity, confronting discrimination, and nurturing a collaborative workplace culture. We invite you to explore how you can contribute to our mission of delivering exceptional healthcare.