Office Management Assistant

2 weeks ago


Jasonville, Indiana, United States Tohono O'odham Nation Full time
Job Summary: We are seeking a highly skilled and experienced Clerical Operations Coordinator to join our team at the Tohono O'odham Nation. As a Clerical Operations Coordinator, you will be responsible for providing administrative support to various departments, ensuring seamless operations and exceptional customer service. Your duties will include creating correspondence, reports, minutes, agendas, or memos from drafts, recordings or verbal instruction, as well as maintaining inventory of office supplies and equipment.

Duties and Responsibilities:
  • Create correspondence, reports, minutes, agendas, or memos from drafts, recordings or verbal instruction.
  • Photocopy, collate, and distribute documents.
  • Prepare outgoing correspondence, including emails, faxes, and memos. Create spreadsheets and enter information into databases to meet reporting requirements.
  • Maintain inventory of office supplies and equipment; perform minor maintenance and repairs; arrange for equipment maintenance and repair.
  • Receive, log, sort and distribute incoming and outgoing correspondence.
  • Perform receptionist duties; greet and direct visitors; take and convey phone messages; provide information in response to requests from other employees and the public.
  • Review and verify forms for completeness in accordance with established policies and procedures.
  • Maintain individual and departmental calendars and appointments; coordinate and arrange meetings.
  • Obtain travel information as required; make travel arrangements according to established policies and procedures; prepare required documents and submit for approval.


Requirements:
  • High School Diploma or General Education Diploma and two years' work experience in the clerical field, or an equivalent combination of training, education, and work experience, which demonstrates the ability to perform the duties of this position.
  • Licenses, Certifications, Special Requirements: Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.


Salary: $55,000 - $70,000 per year.

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