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Property Operations Coordinator

2 months ago

GondrecourtleChâteau, Grand Est, United States Premier Housing Management Full time

Premier Housing Management is dedicated to fostering a diverse and inclusive workplace that values its employees and emphasizes their success. We take pride in our commitment to professional growth and development.

We are currently expanding and are in search of a skilled Property Operations Coordinator to support the essential functions and initiatives of our property management operations team.

This role is a full-time, in-office position at our Corporate office. Following a designated probationary period, there may be an opportunity for a hybrid work arrangement.

Key Responsibilities

  • Provide comprehensive operational assistance to the property management division.
  • Process rent increase approval requests to various governing bodies, including public housing authorities and state finance agencies. Ensure timely completion of HUD contract renewals.
  • Collaborate with site personnel to submit special claims to housing authorities for unoccupied subsidized units.
  • Develop Affordable Fair Housing Management Plans (AFHMP) for both new and existing properties.
  • Draft Tenant Selection Plans (TSP) for new and existing properties.
  • Work alongside business development to prepare operational due diligence documents required for submissions to various funding sources.
  • Conduct annual Low Income Rental Certification (LIRC) reporting with relevant housing authorities and programs across multiple states. Perform market analysis, including data collection and reporting on comparable rental properties to support annual rent adjustments.
  • Manage community marketing platforms to enhance leasing activity.
  • Generate and distribute weekly reports on delinquent rents for follow-up by property staff, and assist with eviction processes for non-payment.
  • Collaborate with the Director of Corporate Training & Development to identify training needs and assist in the creation of training programs for property management.
  • Partner with business stakeholders to develop or revise procedural documentation.
  • Support the property transition team with vendor agreements, supply procurement, and onboarding processes for new property acquisitions.
  • Assist property management staff with annual and interim recertifications as required.
  • Build and maintain positive relationships with residents, property managers, and relevant agencies.
  • Perform additional duties as assigned by the supervisor.

Qualifications

  • Proven ability to manage multiple projects simultaneously.
  • Exceptional organizational, analytical, and time management skills.
  • Strong attention to detail.
  • Excellent verbal, written, and interpersonal communication abilities.
  • Willingness to travel to various locations as needed.
  • Experience in creating tenant selection plans.
  • Background in leasing and staff supervision.

Education and Experience

  • A minimum of three years of experience in affordable housing and/or federal subsidy housing programs is required.
  • A minimum of three years of experience in property management is required; five years is preferred.
  • Proficiency in Microsoft Word, Excel, Outlook, Adobe, and Yardi is preferred.
  • Previous experience as a Regional Manager is preferred.

Physical Requirements

  • Ability to sit for extended periods.
  • Capability to enter data into a computer system.
  • Ability to lift items weighing up to 10 pounds.
  • Capacity to complete extensive filing tasks.

Premier Housing Management & Development, LLC is an equal opportunity employer. We are committed to creating an inclusive environment for all employees, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status. We believe that a diverse workforce enhances our ability to serve our clients and community effectively and we strongly encourage individuals from diverse backgrounds to apply. We are also committed to providing reasonable accommodation and accessibility for qualified individuals.