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Administrative Assistant II

2 months ago

Arlington, Virginia, United States Texas Department of Aging & Disability Services Full time
Job Summary:

We are seeking a highly skilled Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As an Administrative Assistant II, you will be responsible for providing administrative support to our team, including answering phones, taking messages, and performing various administrative tasks.

Key Responsibilities:
  • Provide administrative support to our team, including answering phones, taking messages, and performing various administrative tasks.
  • Enter data into state and federal automated reporting systems, conducting technical reviews of all reports in computer tracking systems, and determining appropriate disposition.
  • Prepare, process, and distribute federal and state enforcement notification letters and reports as mandated.
  • Monitor and review survey reports for all regulated and unlicensed facilities, finalize CMS certification and transmittals for enforcement actions and surveys, and prepare waiver letters.
  • Prepare and distribute documents requested under the Freedom of Information Act and submit to state office.
Requirements:
  • Maintain a regular and predictable work schedule.
  • Knowledge of maintaining records, files, or logs, including filing, retrieving, or purging.
  • Knowledge of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office.
  • Maintain regional Survey Management System database.
  • Communicate with others to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
Preferred Qualifications:
  • Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.
  • Ability to quickly comprehend frequent technical changes.
  • Ability to learn and maintain knowledge of the Long-Term Care Integrated computer system and regional Survey Management System.
  • Ability to read, understand, and apply program technical procedures for processing surveys, enforcement actions, and administrative penalties.
  • Ability to maintain a high level of confidentiality.
About Us:

The Texas Department of Aging & Disability Services offers a comprehensive benefits package, including excellent health benefits, a lifetime monthly retirement annuity, and (k) and Programs under the Employees Retirement System of Texas.

We are a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making qualifying monthly payments.