Administrative Support Specialist

2 days ago

Hollywood, Florida, United States Broward Community College Full time
Job Summary

This Administrative Specialist III role is responsible for providing administrative support to the Center for Academic Success South team. The successful candidate will be responsible for performing a wide range of administrative tasks, including staff and operational support, recordkeeping, and data management.

Key Responsibilities
  • Provides administrative support to the team, including answering telephones, assisting visitors, and resolving administrative problems and inquiries.
  • Operates personal computers to compose and edit correspondence and/or memoranda from verbal direction or from knowledge of established department/division policies.
  • Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports.
  • Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
  • Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
  • Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity, and accuracy of unit data.
  • Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
Requirements
  • Requires full working knowledge of general office practices and procedures.
  • Ability to recognize needs of unit and own responsibility.
  • Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data).
  • Strong interpersonal and communication skills in order to represent the work area.
  • Command of a foreign language and experiences of working in multi-cultural environment preferred.
Education and Experience
  • High School Diploma. Associate's Degree preferred.
  • Three to five years of administrative support, office, or related experience required.
  • Experience using Workday and Microsoft 365 preferred.
Competencies
  • Respect for Others: Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College.
  • Teamwork: Cooperates and collaborates with individuals & groups that support the mission and values of the College.
  • Flexibility & Adaptability: Adapts approaches as situations in the work environment changes.
  • Technical Expertise: Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support.
  • Continuous Improvement & Learning: Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division, and College.

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