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Executive Administrative Coordinator
2 months ago
Department: Office of the President
Location: Wellesley Hills
Massachusetts Bay Community College is committed to fostering educational excellence and academic achievement, preparing students for both local and global citizenship, addressing critical workforce needs, and contributing to the economic development of the region.
We value diversity, inclusion, and collaboration, and we strongly encourage individuals from underrepresented communities to consider joining our team.
As a comprehensive, open-access community college situated in Greater Boston, we offer a variety of associate degrees and certificate programs across three campuses.
Position Overview:
Become a vital part of our dynamic and inclusive educational environment at Massachusetts Bay Community College. As an Executive Administrative Coordinator, you will be instrumental in facilitating the daily functions of the Office of the President and Chief Diversity Officer. We are looking for a dedicated individual with exceptional administrative and organizational abilities, who is passionate about engaging with a diverse community and is aligned with our mission of empowering students for citizenship on both local and global stages.
Key Responsibilities:
- Manage high-level executive calendars, schedule meetings, and coordinate appointments;
- Oversee budgets, complete requisitions, and process expense reports for various executives;
- Collaborate with the Chief Diversity Officer on cross-campus initiatives, including speaker series, exhibitions, and logistics for diversity training;
- Assist with supply orders, events, and catering for programs aimed at supporting students of color and the Equity and Compliance Office;
- Create lists for Board of Trustees, faculty, and staff regalia, as well as surveys for annual evaluations;
- Provide logistical support for committees, events, meetings, and projects;
- Coordinate conference registrations and travel arrangements for senior staff;
- Work with Marketing to design invitations and announcements for college events;
- Maintain data and records, create polls, and generate reports and research as needed;
- Support the Capital Campaign through bulk mailings, letters, and meeting coordination;
- Welcome visitors in a courteous and professional manner;
- Organize and maintain the Executive Offices;
- Handle general office tasks such as copying, filing, printing, and scanning documents;
- Manage mail and deliveries across campus;
- Provide backup support when the Executive Director is out of the office;
- Perform additional duties as assigned to support the College's mission.
- Support the College's commitment to the Equity Agenda by collaborating with faculty, staff, and students on strategic initiatives aimed at closing the equity gap in student outcomes;
- Embrace a community free of bias and inequality, aligning with the College's anti-racist values;
- Contribute to discussions and reviews of applicable College policies with a focus on diversity, equity, and inclusion.
All employees are expected to work collaboratively within a community that values and celebrates diversity.
Required Qualifications:
- Bachelor's degree;
- Four (4) years of relevant work experience;
- Proven experience supporting an executive.
- Commitment to Affirmative Action and workforce diversity;
- Experience in a diverse environment;
- Demonstrated commitment to working with underserved students;
- Strong administrative and organizational skills with attention to detail;
- Ability to multitask and thrive in a fast-paced environment;
- Excellent communication and interpersonal skills;
- Proficiency in Microsoft Office applications and familiarity with financial and student information systems;
- Experience in providing exceptional customer service;
- Ability to maintain confidentiality and demonstrate reliability;
- Experience in higher education is preferred.
Salary Range: $60,000.00 Annual Salary
As a Massachusetts State Employee, you will receive a comprehensive benefits package that enhances your salary, including:
- Various health insurance plans to meet individual and family needs;
- Affordable dental insurance and vision discount programs;
- 12 paid State/Federal holidays;
- Generous sick, vacation, and personal time;
- Telework options depending on the role/department;
- Flexible Spending Plans to reduce taxable income;
- Low-cost basic and optional life insurance;
- Defined Benefit Pension Plan, providing a fixed benefit at retirement;
- Opportunities to save for retirement through Deferred Compensation plans;
- Tuition benefits for employees and dependents at state colleges and universities;
- Free Employee Assistance Program (EAP);
- Eligibility for Public Service Loan Forgiveness (PSLF);
- Free gym access and parking on campus.
Position Type: Non Unit Professional
Application Deadline: Applications will be accepted until the position is filled.
To Apply: Please submit a letter of interest and resume with your online application.
Hiring is subject to state appropriation funding.
Final candidates will be required to provide sealed transcripts and/or certifications.
Hiring is contingent upon a successful CORI clearance.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes, or sexual orientation in its programs and activities as required by applicable laws and regulations.
