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Accounts Payable Specialist

2 months ago

Lithia Springs, Georgia, United States Aston Carter Full time
Job Title: Accounts Payable Specialist

We are seeking a highly skilled Accounts Payable Specialist to join our team in Lithia, FL. This is a Monday to Friday position with one day a week in the office.

Job Summary

The Accounts Payable Specialist will be responsible for completing the daily activities of the AP Team, which includes researching invoices that cannot be automatically processed through the AP workflow, assisting business partners with invoice and payment status, statement reconciliation, and correcting coding and routing issues.

Key Responsibilities
  • Respond to internal customer and external supplier inquiries via phone and/or email within the Accounts Payable service level agreement.
  • Reconcile Corporate Card Statements against open liabilities for cardholders.
  • Monitor, analyze, and coordinate barge, sulfur, and/or transportation-supply chain payables.
  • Administer rates corrections for approval and processing.
  • Validate accurate payments processing across multiple currencies, resolve short-payments due to variances, and dispute invoices that are incorrectly billed.
  • Assist in rail car payment facilitation process, including requesting purchase orders and approving invoices for processing.
  • Identify issues that internal/external customers are experiencing, determine the cause, and communicate and coordinate with business areas to ensure necessary action is taken to resolve them using a ticketing system.
  • Responsible for all documentation and determining when an inquiry is considered resolved.
  • Use third-party vendor websites to determine railroad classification and locations to resolve billing discrepancies.
  • Respond to financial audit requests sent in by our suppliers that confirm the open invoices on account and track and report on invoice issues monthly.
  • Complete monthly reporting and related tasks for Corporate Card SOX compliance controls.
  • Maintain, update, and ensure accuracy of standard documents, records, and accounts.
  • Research and process vendor invoices for PO and/or Non-PO suppliers that cannot automatically flow through the system, which will include routing invoices for approval through our workflow system, updating and recording vendor notes, partnering with the business and vendors on problem invoices, and working through any rejection issues.
Requirements
  • High School Diploma/GED and 2+ years of accounts payable or accounts receivable experience.
  • Associate or Bachelor Degree preferred.
  • Experience in accounting role providing direct support to identifying issues and disputes and investigating disputes.
  • Proficiency with Microsoft Office (Word, PowerPoint, and Outlook), with emphasis on complex Excel spreadsheets.
  • Experience with any applicable systems such as Ariba, Fieldglass, Maximo, Tradeshift, SAP, Service Now.
  • SAP required.
About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent.
  • Maintaining an inclusive environment through persistent self-reflection.
  • Building a culture of care, engagement, and recognition with clear outcomes.
  • Ensuring growth opportunities for our people.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.