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Billing/Payables Specialist, Transportation
3 months ago
Primary Responsibility:Process, review and reconcile carrier invoices for the Transportation group.Process and review customer invoices for the Transportation group and related tasks to ensure the timely and correct billing of freight services.Process, research, link, reconcile and add consignees.What You'll Do:o
Process carrier invoices, carrier auto pay set up and answer carrier inquiryo
Make all daily carrier payables adjustments (PADJ) to invoices based on contractual agreementso
Weekly process of carrier invoices via AP-SEND - SOX TB05o
Request and validate documentation (POD, Lumper/unloading receipts) from carrierso
Review and reconcile variances between carrier invoices and system charge calculationso
Review carrier rate files against carrier payments when there is a discrepancy, report it and follow upo
All adjustments to carrier invoices that require customer billing must be validatedo
Communicate with carriers on invoice discrepancies, incomplete or missing documentationo
Monthly audit process of Random Lumper/Unloading receiptso
Process all Billings and make daily Billing adjustments (BADJ) to invoices based on contractual agreements or written approval from customer via AR Billing backup emailo
Communicate, coordinate and validate with shipping warehouses and regional transportation personnel on adjustments requested by the fieldo
Process and audit EDI submissions for all EDI customerso
Set up and audit Automatic Invoicing, and assist in moving customers to electronic methods of invoicingo
Conduct audit sessions on all customers' invoiceso
Attach and/or upload documents to all applicable invoiceso
Ensure customers are billed correctly and invoices are mailed/emailed within 5 business days. Plus Identify delays and fix root causeo
Process all Special billings and validate the attachment of penny invoices in SAPo
Follow appropriate A/P processes for cost plus customerso
Review Billing Exception Reports weekly for invoices with $0 or not invoiced and daily during month-end, adjust and fix the root causeo
Assist team members as needed with the customer billing and collectionso
Review customer rate files against their contractual agreement, and report all rate discrepancies to Centralize Rate Maintenance and copy your supervisoro
Provide information to Rate File Maintenance regarding 'next most distant point' rates to be added to customer's rate file, if contractualo
Run Consignees kick-out reports three times daily. Research, Add, Link and/or Delete Consigneeso
Monthly, run audit and review the Consignee Master File Audit Report and get approvalo
Other functions and tasks as assigned and/or requiredWhat Experience and Education You Need:o
Bachelor's degree in Business or Financial related discipline or equivalent work experienceWhat Could Set You Apart :o
Detailed oriented with excellent analytical and problem solving skills.o
Proficient in Microsoft Excelo
2 years accounting experienceo
Transportation experience is highly preferredo
Computer literate in AS400 (or similar system)o
Experience with SAP or Oracle is highly preferred o
Good written and verbal communication skills.Physical Requirements:The physical demands described below are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.o
Requires the ability to sit for long periods of time, with frequent interruptionso
Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bendingo
Requires manual dexterity with normal hand and finger movements for typical office worko
Talking, hearing, and seeing are important elements of completing assigned taskso
May occasionally lift, carry, position, or move objects weighing up to 10 poundso
Requires the use of various electronic toolso
Requires the ability to relate to others beyond giving and receiving instructions: must partner with colleagues without exhibiting behavioral extremeso
Requires the performance of work activities including reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to constructive feedback from management.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.What We Offer:Our associates know the answer to the question What's in it for me We offer best-in-class benefit programs and continuously work with our associates to ensure that our offerings meet the needs of their health and financial well-being. When you join Americold you join a values-oriented company with a clear mission. We help our customers feed the world.Americold is an Equal Opportunity/Affirmative Action Employer and complies with applicable employment laws.EOE/AA M/F/D/V DFW.
