Administrative Specialist

Type of Requisition:RegularClearance Level Must Currently Possess:Top Secret SCI + PolygraphClearance Level Must Be Able to Obtain:Top Secret SCI + PolygraphPublic Trust/Other Required:NoneJob Family:Highly Compensated Administrative ServicesJob Qualifications:Skills:Calendar Management, Communication, Microsoft Office, Office Administration, Travel PlanningCertifications:NoneExperience:4 + years of related experienceUS Citizenship Required:YesJob Description:Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career. The position requires seven (7) years of admin or relevant experience and HS Diploma. Must have an active TS/SCI with Polygraph clearance.HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:Working in a discreet environment handling sensitive and personal information dailyCompleting transactional duties with special attention to detail, being organized, and multi-taskingInteracting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or emailHandling and receiving incoming and outgoing correspondenceAs an Administrative Assistant IV, your day-to-day responsibilities will include:The Administrative Assistant (AA) in this position processes all test requests and schedules internal foreign language proficiency testsThe AA manages the schedules to accommodate a myriad of unique needs, including tight timelines, mission requirements, reasonable accommodations, etcThe AA in this position coordinates schedules with the teams of testersThe tasks performed in this position require excellent time management skills, superior oral and written communication skills, and the ability to make quick decisions on the spotThe nature of the position demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirementsThe AA will support the office's engagement and cooperation with our customers, partners, and stakeholders by triaging and responding to email inquiries, which requires extensive knowledge of administrative processes and procedures in the sponsor and IC, as well as specific sponsor guidance on foreign language testing and knowledge of the sponsor learning administrationThe AA will manage an ever increasing volume of test requests while juggling multiple other tasks and responsibilities at the same time, to include responding to immediate in-person customer inquiriesThe AA will brief examinees on the testing procedures prior to testing and ensure examinees are prepared to testThe AA will develop a mastery of testing center business processes including Language Management System and metrics tracking systemsThe AA must be comfortable interacting in small groups and comfortable conducting required research to answer in-depth questions pertaining to testing administrationThe AA will be the primary contact for examinees and will be the administrative face of the officeThe AA must have strong inter-personal skills and must demonstrate assertiveness and prioritization skills to manage competing demandsThe AA will handle back up duties at times when the center is short-staffedSuch duties may include maintaining accurate records of tests, facilitating test certification, and preparing spaces and materials required for daily testingThe position does not require extensive lifting/moving and does not have any travel requirementsWHAT YOU'LL NEED TO SUCCEED:The position requires an active TS/SCI with Polygraph security clearanceHS Diploma and seven (7) years of relevant experience or equivalent combination of education and experienceAt such times, the officer may be required to provide full day coverage (9 hours, 7:30 to 4:30) Monday through Thursday and five hours on Friday (7:30 to 12:30)Proficient Word, Excel, Outlook, PowerPointAble to perform duties with minimal supervision and some team interactionThis position is on customer siteGDIT IS YOUR PLACE: 401K with company matchComprehensive health and wellness packagesInternal mobility team dedicated to helping you own your careerProfessional growth opportunities including paid education and certificationsCutting-edge technology you can learn fromRest and recharge with paid vacation and holidays#OpportunityOwned#GDITCareers#WeAreGDIT#EAPolyReferrals2023 #AdminPoly2023#IntelAdminJobs#JetThe likely salary range for this position is $132,964 - $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.Scheduled Weekly Hours:40Travel Required:10-25%Telecommuting Options:OnsiteWork Location:USA VA ChantillyAdditional Work Locations:Total Rewards at GDIT:Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.