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Records Technician II

4 months ago

New York, United States Canon Business Process Services, Inc. Full time
Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities
  • Maintain files
  • Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
  • Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
  • Maintain cataloging process, procedures as well as rules and regulations
  • Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
  • Shift files to accommodate needed space as needed
  • Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

  • May be requested to perform document scanning
  • Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations
Qualifications
  • 2-5 yrs. Exp. working with records
  • 1+ years’ experience in a professional office environment
  • Knowledge of records software systems, scanners, filing, storage & disposal procedures; Considerable proficiency in computer skills especially when using records tracking system for quick retrieval, filing & storage of files
  • Excellent customer service, professional attitude and appearance are a must.   Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

  • Physical activity required including bending, reaching, lifting and prolonged periods standing
  • May lift and/or move up to 50 lbs

What We Offer:

  • Competitive pay & benefits
  • Comprehensive training and development programs that prepare employees to advance from within
  • A company focused on creating a positive work and client environment
  • Employee discounts on entertainment, products, and services nationwide

Come Join Our Team