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Quoting & Sourcing Coordinator

2 months ago

Wichita, United States Imagine IT Full time
Can you imagine a career in business management where you enjoy coming to work every day?

We can For over 20 years, we've been imagining the future and building the infrastructure to support it. Imagine IT proudly provides cloud and computing solutions coupled with IT service and support. We are now searching for the next great Quoting and Sourcing Coordinator.

When you join our team as a Quoting and Sourcing Coordinator, you'll utilize your skills to support our business management processes and ensure that our company secures the best possible deals. You will be responsible for sourcing materials and services, coordinating the sourcing process, and providing accurate quotes with confidence, precision, and a bit of charm. To be successful in this role, you should possess strong negotiation skills, a detail-oriented mindset, and a passion for excellent customer service.

The Quoting and Sourcing Coordinator will collaborate with various departments to ensure that all quoting needs are met in a timely and efficient manner. You'll be responsible for obtaining and comparing quotes, negotiating with suppliers, and maintaining accurate records of all transactions.

Responsibilities:
  • Sourcing and Supplier Management:
    • Identify and source materials, products, and services from distributors.
    • Negotiate terms, prices, and delivery schedules with vendors to secure the best possible deals.
  • Quote Preparation:
    • Prepare accurate and competitive quotes based on customer requirements, supplier pricing, and internal cost structures.
    • Collaborate with sales and procurement teams to ensure quotes align with company pricing strategies.
  • Vendor Relationship Management:
    • Maintain strong relationships with distributors, ensuring timely delivery of products and resolving any issues that arise.
    • Regularly evaluate vendor performance to ensure they meet quality, cost, and delivery standards.
  • Market Research and Trend Analysis:
    • Monitor market trends, pricing fluctuations, and new distributor opportunities to keep quotes competitive and sourcing strategies up-to-date.
  • Documentation and Record Keeping:
    • Maintain accurate and up-to-date records of quotes, key distributor contracts, and sourcing activities.
    • Prepare reports on sourcing and quoting activities for management review.
  • Continuous Improvement:
    • Identify opportunities to streamline sourcing and quoting processes, implementing best practices to improve efficiency and reduce costs.
Skills:
  • Strong negotiation and analytical skills with experience in quoting and sourcing.
  • Priority and escalation management to handle multiple procurement tasks efficiently.
  • Excellent communication, interpersonal, and organizational skills.
  • Sound decision-making abilities, particularly under pressure.
  • Passion for optimizing quoting processes and delivering value to the company.
  • Ability to manage multiple sourcing tasks with differing timelines and deliverables while maintaining composure in high-stress situations.
  • Proficiency in translating sourcing strategies into actionable plans.
Working Knowledge and Experience:
  • Preferred 2-4 years of experience in sourcing, procurement, or quoting in a similar industry.
  • Strong background in vendor relationship management and negotiation.
  • Familiarity with pricing strategies, cost estimation, and market trend analysis.
  • Preferred Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
  • Additional certifications in procurement or supply chain management (e.g., CPSM, CSCP) are a plus.
  • Experience in technology purchasing preferred
Requirements:
  • Most of the work requires daily interaction with computers for extended periods of time. This could involve standing or sitting for up to 8 hours a day or more. Proficiency in Microsoft Office (Word, Excel, Outlook) is a plus
Benefits and Perks:

For your hard work, you'll be rewarded with robust benefits and perks:
  • Medical, dental, and vision coverage
  • Qualifying Health Savings Account (HSA)
  • Company-paid life insurance, accident coverage, and identity theft protection
  • 401k Retirement Plan (IRA), with company match available with qualifying employee contribution
  • 16 Days Paid Time Off (PTO)
  • Monthly allowance to offset the cost of your home internet and cell phone
  • Monthly dollars for you to recognize the efforts of your peers
  • Birthday bucks
  • Flexible/remote scheduling
  • Professional development opportunities
  • Company-sponsored employee events

Our team is made up of veteran entrepreneurs, brilliant minds, and dedicated professionals focused on the success of our business and community. The best business management strategies need the best people.