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Human Resources Coordinator

4 months ago

Parsippany, United States Stago Full time

The coordinator will have primary responsibility for the company the milestone awards program, assisting the recruiting function and administrative aspects of the training program including coordination of both internal HR training and external training. Responsible for Human Resources administrative functions which include but are not limited to, the maintenance of files, reception coverage, HRIS systems, reporting and records.

Essential Duties & Responsibilities

  • Responsible for the coordination of HR and external training administrative process in HR.
  • Distribution and tracking of required notices and documentation to employees.
  • Responsible for the milestone awards program.
  • Responsible for entering data and providing reporting from Training Software.
  • Coordinates logistics for new hire orientation and HR related training.
  • Prepares new employee files, files paperwork and maintains personnel and training files in orderly manner.
  • Provide daily lunch coverage, time off and back-up coverage for front desk reception area as required.
  • Provides administrative assistance to the recruiting function.
  • Responsible for vendor registration documentation and contract with management.
  • Update Ultipro and other respective data bases to maintain information as needed.
  • Assist with processing and tracking invoices for payment and budget tracking in areas of responsibility.
  • Completes associated monthly indicator reporting.
  • Works on special projects and provides assistance to others in various duties assigned.
Education & Requirements
  • High School diploma or equivalent required, Associates Degree or Bachelor's Degree preferred, Minimum one year office experience preferably in Human Resources.
  • Prefer individual with prior experience with HRIS systems, preferably Ultipro, intermediate level knowledge of Microsoft Office Suite (Excel, Word, Power Point, Outlook)
  • Individual must be able to work in a fast-paced environment and be able to execute assigned duties independently. They must have a good work ethic, strong organizational skills and be able to work effectively in a team environment.
  • Travel may be required up to 10%


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)