Executive Assistant, VP, Product Management

2 weeks ago

San Jose, United States Cisco Full time

Application window is expected to close 11/09/2024.

Preference for candidates local to the San Jose, CA office, able to be onsite 2-3 days a week

What You'll Do

You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives, customers, vendors; and good judgment.

  • Calendar Management: Handles VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal's calendar, which meetings are attended, and who can attend in their place.
  • Event Speaking Engagement Coordination: Handles a running list of VP's engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.
  • Meeting Planning and Organization: Assists VP and Chief of Staff in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
  • Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
  • Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.
  • Travel and Expense Management: Responsible for making in-depth global travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.
  • Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
  • Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support.
  • Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.

Who You Are

You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a lively environment. You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions. You have outstanding attention to detail and the ability to handle confidential information. You enjoy a collaborative environment, are committed to improvement, solve problems and make decisions.

Minimum Requirements

  • 4+ years' experience in administrative environment. A minimum of 2 years of experience supporting a principal who was at the director level or above.
  • Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
  • Experience in calendar management, planning meetings and coordinating travel.
  • Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Preferred Qualifications

  • Prior experience in a Fortune 500 company is preferred
  • Associates degree

Why Cisco?

#WeAreCisco. We are all unique, but collectively we bring our talents to work as a team, to develop innovative technology and power a more inclusive, digital future for everyone. How do we do it? Well, for starters - with people like you

Nearly every internet connection around the world touches Cisco. We're the Internet's optimists. Our technology makes sure the data traveling at light speed across connections does so securely, yet it's not what we make but what we make happen which marks us out. We're helping those who work in the health service to connect with patients and each other; schools, colleges, and universities to teach in even the most challenging of times. We're helping businesses of all shapes and sizes to connect with their employees and customers in new ways, providing people with access to the digital skills they need and connecting the most remote parts of the world - whether through 5G, or otherwise.

We tackle whatever challenges come our way. We have each other's backs, we recognize our accomplishments, and we grow together. We celebrate and support one another - from big and small things in life to big career moments. And giving back is in our DNA (we get 10 days off each year to do just that).

We know that powering an inclusive future starts with us. Because without diversity and a dedication to equality, there is no moving forward. Our 30 Inclusive Communities, that bring people together around commonalities or passions, are leading the way. Together we're committed to learning, listening, caring for our communities, whilst supporting the most vulnerable with a collective effort to make this world a better place either with technology, or through our actions.

So, you have colorful hair? Don't care. Tattoos? Show off your ink. Like polka dots? That's cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us #WeAreCisco

  • Executive Assistant 1

    6 months ago

    San Jose, United States Intelliswift Software Inc Full time

    Customer Job Executive Assistant 1 Job ID: 24-02923 Executive Assistant San Jose, CA Hybrid 7 Months Pay rate • $46 per hour on W2 Provide administrative support to the Vice President of GenAI and Sensei and one Senior Director Maintain calendar, coordinate scheduling, filter and manage commitments Arrange all domestic and...

  • Executive Assistant, Product Support Specialist

    4 weeks ago

    San Francisco, California, United States Figma Full time

    About the RoleAs an Executive Assistant to the VP, Product Support, you will be responsible for providing high-level administrative support to the Product Support team. This includes managing the VP's calendar, coordinating travel arrangements, and handling day-to-day administrative tasks.Key Responsibilities* Provide direct support to the VP, Product...

  • VP of Product Marketing

    4 weeks ago

    San Rafael, California, United States Radiant Logic Full time

    Job DescriptionRadiant Logic is seeking a highly skilled VP of Product Marketing & Management to drive the success of our product portfolio. This dual-focused role combines strategic product management responsibilities with the leadership of the marketing team to create and execute go-to-market strategies that drive growth and market adoption.Key...

  • Senior Executive Assistant

    1 month ago

    San Jose, United States Danaher Corporation Full time

    Do you want to help advance scientific discovery, improving quality of life around the world? We do, too. Molecular Devices has the opportunity to be the innovation partner that empowers scientists to fast-track research breakthroughs, leading to earlier diagnoses and safer drug treatments. We’re a leading life science solutions provider of...

  • Executive Assistant

    2 weeks ago

    San Jose, United States Advanced Micro Devices , Inc. Full time

    WHAT YOU DO AT AMD CHANGES EVERYTHING We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences - the building blocks for the data center, artificial intelligence, PCs, gaming and embedded. Underpinning our...

  • Strategic Business Partner

    3 weeks ago

    San Jose, California, United States Flex Full time

    Job SummaryFlex is a diversified manufacturing partner that helps market-leading brands design, build, and deliver innovative products. As an Executive Assistant, you will provide strategic support to our executives across the globe. This role offers a unique perspective in the company and contributes to projects that drive business priorities and strengthen...

  • Executive Assistant

    2 weeks ago

    San Jose, United States Flextronics Full time

    Job Posting Start Date 10-31-2024 Job Posting End Date 12-30-2024Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive...

  • Executive Assistant

    2 weeks ago

    San Jose, United States Flex Full time

    Job Posting Start Date 10-31-2024 Job Posting End Date 12-30-2024 Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a...

  • Senior Product Marketing Manager

    1 month ago

    San Jose, United States Insight Global Full time

    Insight Global is looking for an experience Senior Product Marketing Manager to join a growing ecommerce and SaaS company sitting onsite in San Jose, CA. Founded in the heart of Silicon Valley in 2012, this company has built the most cutting-edge technology platform integrated with one of the biggest premium in-house print lab offerings. The integration of a...

  • Director or VP of Sales

    2 months ago

    San Jose, United States Pavilion Integration Corporation Full time

    Job Description:Pavilion Integration Corporation (PIC), is a leading supplier of photonic modules and sub-system solutions for the biophotonic and industrial sensing markets. PIC manufactures free space and fiber coupled lasers, detectors, laser modules, and optical subsystems covering the UV, Visible and IR wavelength ranges for demanding biomedical and...

  • Executive Assistant

    4 weeks ago

    San Francisco, United States Career Group Full time

    Our client, a national impact finance and advisory nonprofit, is looking for an Executive Assistant who is willing to go the extra mile to support their office in San Francisco! You’ll be supporting the EVP & 2 VP in Engineering Product Design, with a transition to support 2 Engineers. If you are able to handle multiple and ever-changing priorities in...

  • VP of Retail Recruiting

    2 weeks ago

    San Francisco, United States Affinity Executive Search Full time

    Job description: About the Role:The VP, AOT Recruiting is responsible for leading a team of recruiters to bring in the future Owner-Operators . In general, stores are independently owned and operated, typically by a person or a pair of people with retail management experience and entrepreneurial hunger. You will lead a team of 15+ that generates over 30,000...

  • Executive Assistant

    3 weeks ago

    San Francisco, California, United States Autodesk Full time

    Executive Assistant Role OverviewAre you looking for a challenging career where you can build a better world with innovative technology? If so, meet Autodesk.As an Executive Assistant to the VP of FP&A and VP of Treasury, you will join a fun and diverse team of Finance professionals.Learn more about why Autodesk has continually ranked a top place to work by...

  • Executive Assistant Business Partner

    4 weeks ago

    San Francisco, California, United States eTeam Inc Full time

    Job Summary:We are seeking a highly skilled Executive Assistant Business Partner to support our VP of Investor Relations & Treasury, VP of Corporate Development, and VP of Internal Audit. The ideal candidate will have a strong track record of handling complex calendars, prioritizing tasks, and maintaining excellent relationships with executives and teams.Key...

  • VP, Marketing and Medical Education Leader

    1 month ago

    San Jose, California, United States Noah Medical Full time

    About the RoleWe are seeking a highly experienced and strategic leader to join our team as VP, Marketing and Medical Education. As a key member of our commercial organization, you will be responsible for developing and executing marketing and education strategies that drive profitable growth and innovation for our pioneering robotic imaging and biopsy...

  • Executive Assistant

    2 weeks ago

    San Francisco, CA, United States Career Group Full time

    Our client, a national impact finance and advisory nonprofit, is looking for an Executive Assistant who is willing to go the extra mile to support their office in San Francisco! You’ll be supporting the EVP & 2 VP in Engineering Product Design, with a transition to support 2 Engineers. If you are able to handle multiple and ever-changing priorities in...

  • VP, Marketing and Medical Education

    2 weeks ago

    San Jose, United States Noah Medical Full time

    About The Team: As the VP, Marketing and Medical Education, you will serve as the strategic leader for the Downstream Marketing, Medical Education, and Sales Training functions. You will steer our commercial strategy, foster innovation, and drive profitable growth for our pioneering robotic imaging and biopsy technology. You will partner with Sales...

  • VP, Customer Success at Adobe Inc. in San Jose, CA

    3 months ago

    San Jose, United States Adobe Full time

    VP, Customer Success at Adobe Inc. in San Jose, CA Minimum Qualifications Years of leadership in digital experience and/or digital marketing as a business leader or agency/SI leader. Depth in digital strategy and execution as well as technical requirements. Relevant expertise in Adobe Digital Experience products, enterprise customer requirements, use cases,...

  • Executive Assistant Business Partner 1

    2 weeks ago

    San Diego, United States Intuit Full time

    Overview We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP) to be part of our team, with openings across Tech, Marketing, and Product Organizations. The Executive Assistant will support a VP in addition to director level leaders and will be responsible for performing a wide variety of administrative...

  • VP Operations

    4 days ago

    San Diego, United States HireBetter Full time

    VP Operations Remote San Diego The Role: Vice President of Operations Location: Remote, with regular presence in San Diego headquarters The Company HireBetter’s client is a San Diego-based consumer health company dedicated to discovering and developing novel, science-backed, natural products that protect our health as we age. Our client’s team...