Administrative Assistant

1 month ago

San Antonio, United States Archdiocese of San Antonio Full time

Job Type

Part-time

Description

Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Tuesday - Friday Noon to 5 p.m./ 20 hrs per week

Reports to: Priest

Summary:

The Administrative Assistant facilitates the efficient operation of the parish office and its facilities by performing a variety of clerical and administrative tasks.

Position Responsibilities:

  • In a welcoming manner, answers and transfers phone calls, screening when necessary
  • Oversees the timely opening and closing of the Parish office, ensuring that office is secure and telephone is in night mode before leaving
  • Provides clear, concise, and accurate notes of messages, meetings, or appointments for pastor or staff, as appropriate
  • Documents and maintains with great care sacramental records (baptism, first communion, confirmation, marriage, and funerals); informs Pastor of same, especially as it affects his schedule
  • Maintains administrative files, as assigned
  • Receives and documents fees/donations to the parish and/or its ministries (cash, credit, or check)
  • Prepare regular and bulk mailings, as needed
  • Performs data entry, as needed
  • Handles calls for scheduling and coordination of funerals and anointing of the sick
  • Retrieves information as requested from records, email, minutes, and other related documents
  • Answers questions concerning the church and its organizations, programs, ministries, and services
  • Responds to and resolves administrative inquiries and questions from pastor, staff, and parishioners
  • Directs requests to Homebound and Hospital Ministry, as appropriate
  • Coordinates with staff and ministries and/or Archdiocesan support for parish needs as directed by pastor
  • Coordinates and schedules travel, meetings, and appointments (to include mass intentions, venue reservations, and maintenance activities); posts information on office calendar or other media, as necessary
  • Maintains and updates parish website and social media
  • Prints and submits for approval draft parish bulletin in a timely manner; publishes final copy for distribution (to include on parish website and social media)
  • Maintains and updates parish database, contact list, and census file; informs Pastor of new members or pertinent changes in parishioner status, as appropriate
  • Coordinates with and oversees the work and activities of all volunteers
  • Maintains office supplies and coordinates maintenance of office equipment
  • Adheres to safety training and protocols on a daily basis, and takes precautionary measures to ensure the safety and well-being of self and others.
  • Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
  • Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
  • Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
  • Performs other duties as assigned.
Requirements

Minimum Qualifications:

Education:
  • High school Diploma or equivalent
  • Associate's degree preferred
Experience:
  • At least four (2) years' experience of working in an administrative role providing direct support
  • Bilingual in Spanish and English
License and Credentials:
  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance
Minimum Knowledge and Skills:
  • Experience with computer software and Microsoft Office Applications;
  • Must be detail oriented, organized, self-motivated, work well independently and on a team;
  • Must have good written and verbal skills;
  • Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.

  • Administrative Assistant

    1 month ago

    San Antonio, United States University of the Incarnate Word Full time

    The Administrative Assistant is responsible for managing administrative operations and providing comprehensive administrative support to the Offices of General Counsel as well as Strategy and Enrollment, including serving as a first point of contact Administrative Assistant, Administrative, Assistant, Communications, Skills, Benefits

  • Administrative Assistant

    4 weeks ago

    San Antonio, United States University of the Incarnate Word Full time

    The Administrative Assistant is responsible for managing administrative operations and providing comprehensive administrative support to the Offices of General Counsel as well as Strategy and Enrollment, including serving as a first point of contact Administrative Assistant, Administrative, Assistant, Communications, Skills, Benefits Learn More

  • Administrative Assistant

    1 month ago

    San Antonio, United States L.K. Jordan & Associates Full time

    Administrative Assistant San Antonio The Administrative Assistant will provide comprehensive support to ensure efficient office operations. The role requires strong organizational skills, adaptability, and effective multitasking, working closely wi Administrative Assistant, Administrative, Assistant, Staffing, Staff

  • Administrative Assistant

    4 weeks ago

    San Antonio, United States L.K. Jordan & Associates Full time

    Administrative Assistant San Antonio The Administrative Assistant will provide comprehensive support to ensure efficient office operations. The role requires strong organizational skills, adaptability, and effective multitasking, working closely wi Administrative Assistant, Administrative, Assistant, Staffing, Staff Learn More

  • Administrative Assistant

    4 weeks ago

    San Antonio, United States Voyig Full time

    We are seeking a highly organized and proactive Administrative Assistant to join our dynamic benefits brokerage firm. The ideal candidate will support our team with various administrative tasks, ensuring smooth operations and excellent client service Administrative Assistant, Administrative, Brokerage, Assistant, Client Service, Transportation, Support Learn...

  • Administrative Assistant

    1 month ago

    San Antonio, United States Ultimate Staffing Services Full time

    The Administrative Assistant ($20-$22 hourly) position is designed to provide comprehensive support to Case Coordinators and Operations Managers, ensuring the smooth handling of data management, client records, document preparation, and transcription Administrative Assistant, Operations Manager, Business Operations, Administrative, Assistant, Staffing

  • Administrative Assistant

    4 weeks ago

    San Antonio, United States Ultimate Staffing Services Full time

    The Administrative Assistant ($20-$22 hourly) position is designed to provide comprehensive support to Case Coordinators and Operations Managers, ensuring the smooth handling of data management, client records, document preparation, and transcription Administrative Assistant, Operations Manager, Business Operations, Administrative, Assistant, Staffing Learn...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Fischer Full time

    JOB TITLE: ADMINISTRATIVE ASSISTANT REPORTS TO: Executives ADMINISTRATIVE ASSISTANT SUMMARY: Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference...

  • Administrative Assistant

    1 month ago

    San Antonio, United States D.R. Horton, Inc. Full time

    D. R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level an Administrative Assistant, Administrative, Assistant, Construction

  • Administrative Assistant

    1 week ago

    San Antonio, Texas, United States Leon Springs Gas LLC Full time

    About UsRudy's BBQ is a beloved institution in San Antonio, and we are searching for experienced individuals to join our team. We have proudly served San Antonio as the original Rudy's Country Store and Bar-B-Q for 34 years.We're expanding our team and seeking a dedicated and detail-oriented Part-Time Restaurant Administrative Assistant. This role is...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Domino's Franchisee Association, The DFA Full time

    Overview:We are seeking a proactive, detail oriented and organized Administrative Assistant to provide essential support in key areas such as general bookkeeping, company communications, and data management. This role is critical in ensuring the smooth execution of day-to-day operations by offering administrative support across multiple departments. The...

  • Administrative Assistant

    2 months ago

    San Antonio, United States Ameresco Full time

    Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility’s...

  • Administrative Assistant

    4 weeks ago

    San Antonio, United States VQ Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards.VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...

  • Administrative Assistant

    2 months ago

    San Antonio, United States VQ Inc Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards. VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...

  • Administrative Assistant

    1 month ago

    San Antonio, United States VQ Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards.VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...

  • Administrative Assistant

    1 month ago

    San Antonio, United States HealthSouth Full time

    Administrative Assistant Career Opportunity Part-Time 24 Hours Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team’s success. This role involves...

  • Senior Administrative Assistant

    3 weeks ago

    San Antonio, United States Wells Fargo & Company Full time

    Support performance of less experienced Administrative Assistance staff and overall effectivenessof team in performing moderately complex to complex administrative tasks. Be responsible for compiling information, preparing moderately complex reports, Administrative Assistant, Administrative, Senior, Support, Assistant, Banking, Technology Learn More

  • Administrative Assistant

    3 weeks ago

    San Antonio, Texas, United States Authentic Dental Lab Full time

    We are seeking a highly skilled Administrative Assistant to join our team at Authentic Dental Lab. As an Administrative Assistant, you will be responsible for providing exceptional customer service and support to our clients. The ideal candidate will have excellent communication skills, basic computer knowledge, and the ability to multitask in a fast-paced...

  • Administrative Assistant

    2 months ago

    San Antonio, United States Ameresco Full time

    Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility's...

  • Administrative Assistant

    4 weeks ago

    San Antonio, United States Clear Channel Outdoor Full time

    Current employees and contingent workers click here to apply and search by the Job Posting Title. Clear Channel Outdoor Job Summary: The Administrative Assistant provides administrative and project management support to department leadership. This role oversees special projects, organizes and maintains files and records, and schedules meetings and...