Administrative Assistant

5 days ago


San Antonio, United States Clear Channel Outdoor Full time

Current employees and contingent workers click here to apply and search by the Job Posting Title.

Clear Channel Outdoor

Job Summary:

The Administrative Assistant provides administrative and project management support to department leadership. This role oversees special projects, organizes and maintains files and records, and schedules meetings and events.

Job Responsibilities

* Completes a broad variety of administrative tasks including, but not limited to, calendar management for multiple leaders, completing expense reports, arranging travel, and composing confidential correspondence.
* Plans, coordinates, and ensures schedules are adhered to and respected.
* Works closely and effectively with managers to keep them informed of upcoming commitments and responsibilities. Makes proactive changes to schedules as conflicts arise.
* Assists in coordinating agendas and minutes of management team meetings, off-sites, and staff meetings.
* Anticipates the needs of the managers when they are out of office and provides up-to-date check-ins and daily itineraries.
* Maintains confidentiality of sensitive information.
* Coordinates and collaborates with other administrative support to ensure phone, visitor, and back-up coverage.
* Assists with special projects and tasks.
* Performs other duties as assigned.

Job Qualifications

Education and Certifications

* Associate degree preferred or equivalent combination of education, training, experience, or military experience.

Work Experience

* A minimum of two (2) years of experience supporting management roles, preferably in an out-of-home media, sales, or operations environment.
* Experience and interest in internal and external communications and project management.

Skills

* Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
* Proficient in Microsoft software applications (i.e., Word, Excel, Outlook, PowerPoint).
* Ability to exercise strong judgment in a variety of impactful situations and be able to maintain a realistic balance among multiple priorities.
* Able to work flexible hours to support executive travel.

Competencies

* Achievement Orientation: Focusing efforts on meeting challenges and achieving high quality results consistent with the organization's goals.
* Adaptability: Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
* Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals.
* Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across.
* Planning and Organizing: Reaching goals by making and following plans, setting and sticking to priorities and allocating resources effectively.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Employee must have the ability to sit and/or stand at a desk for a minimum of eight (8) hours a day and complete tasks requiring repetitive use of hands.
* Employee must have the ability to see written documents and computer screens, and to adjust focus.
* This job is performed in a temperature-controlled office environment.

Location

San Antonio, TX: 4830 North Loop 1604 West, Suite 111, 78249

Position Type

Temporary

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Click here to learn about E-Verify.

Current employees and contingent workers click here to apply and search by the Job Posting Title.



  • San Antonio, United States University of the Incarnate Word Full time

    The Administrative Assistant is responsible for managing administrative operations and providing comprehensive administrative support to the Offices of General Counsel as well as Strategy and Enrollment, including serving as a first point of contact Administrative Assistant, Administrative, Assistant, Communications, Skills, Benefits


  • San Antonio, United States L.K. Jordan & Associates Full time

    Administrative Assistant San Antonio The Administrative Assistant will provide comprehensive support to ensure efficient office operations. The role requires strong organizational skills, adaptability, and effective multitasking, working closely wi Administrative Assistant, Administrative, Assistant, Staffing, Staff


  • San Antonio, United States Voyig Full time

    We are seeking a highly organized and proactive Administrative Assistant to join our dynamic benefits brokerage firm. The ideal candidate will support our team with various administrative tasks, ensuring smooth operations and excellent client service Administrative Assistant, Administrative, Brokerage, Assistant, Client Service, Transportation, Support


  • San Antonio, United States Ultimate Staffing Services Full time

    The Administrative Assistant ($20-$22 hourly) position is designed to provide comprehensive support to Case Coordinators and Operations Managers, ensuring the smooth handling of data management, client records, document preparation, and transcription Administrative Assistant, Operations Manager, Business Operations, Administrative, Assistant, Staffing


  • San Antonio, United States D.R. Horton, Inc. Full time

    D. R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level an Administrative Assistant, Administrative, Assistant, Construction


  • San Antonio, United States Decypher Full time

    Administrative Assistant Functional Responsibilities: - Perform clerical duties in support of the DHACCVO processes. - Required Qualifications- Minimum Education/Experience: - High school diploma or equivalent - three (3) years of experience performing administrative and clerical duties within an office environment. - Security Requirement: - Contractor...


  • San Antonio, United States D.R. Horton Full time

    D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers...


  • San Antonio, United States Robert Half Full time

    Job DescriptionJob DescriptionOur client is in need of an Administrative Assistant to join their team, based in San Antonio, Texas. This role is crucial in providing comprehensive support to our Human Resources department, ensuring smooth operations and maintaining high standards in all tasks. This position offers a long-term contract employment...


  • San Antonio, United States Ameresco Full time

    Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility’s...


  • San Antonio, United States Archdiocese of San Antonio Full time

    Description Reports To: Campus Ministry Director FLSA Status: Non-Exempt Schedule: 9:00 am – 2:00 pm Monday, Wednesday and Friday, as needed based on operational need Part-time, 15 hours or less Summary: The Administrative Assistant provides administrative support and assistance for the St. Anthony Catholic University Center. Requirements ...


  • San Antonio, United States VQ Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards.VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...


  • San Antonio, United States VQ Inc Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards. VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...


  • San Antonio, United States Archdiocese of San Antonio Full time

    Job Type Part-time Description Reports To: Campus Ministry Director FLSA Status: Non-Exempt Schedule: 9:00 am - 2:00 pm Monday, Wednesday and Friday, as needed based on operational need Part-time, 15 hours or less Summary: The Administrative Assistant provides administrative support and assistance for the St. Anthony Catholic University Center. Requirements...


  • San Antonio, United States HealthSouth Full time

    Administrative Assistant Career Opportunity Part-Time 24 Hours Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team’s success. This role involves...


  • SAN ANTONIO, United States Wells Fargo & Company Full time

    Support performance of less experienced Administrative Assistance staff and overall effectivenessof team in performing moderately complex to complex administrative tasks. Be responsible for compiling information, preparing moderately complex reports, Administrative Assistant, Administrative, Senior, Support, Assistant, Banking, Technology


  • San Antonio, United States Robert Half Full time

    Job DescriptionJob DescriptionOur client is in need of an Administrative Assistant to join our team in San Antonio, Texas. This role is pivotal in ensuring the smooth running of our operations by handling various administrative tasks.Responsibilities• Efficiently organizing and maintaining digital and physical files for easy retrieval• Accurately...


  • San Antonio, United States Ameresco Full time

    Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility's...


  • San Antonio, United States JobRialto Full time

    Job Summary: The Senior Administrative Assistant provides a wide range of administrative support functions, ensuring smooth and efficient service delivery. This role involves assisting management in organizing, planning, and evaluating the work of administrative staff, along with preparing and interpreting financial data. The Senior Administrative Assistant...


  • San Antonio, United States JobRialto Full time

    Job Summary: The Senior Administrative Assistant provides a wide range of administrative support functions, ensuring smooth and efficient service delivery. This role involves assisting management in organizing, planning, and evaluating the work of administrative staff, along with preparing and interpreting financial data. The Senior Administrative Assistant...


  • San Antonio, United States D.R. Horton, Inc. Full time

    D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers...