Administrative Assistant- Finance

3 weeks ago

Fort Pierce, United States Indian River State College Full time
Job Description

Working at IRSC has its perks In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:

Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits designed to support your fitness, mental well-being, and overall happiness are waiting for you.

Retirement Radiance: Picture your future shining as bright as your career Our retirement benefits are designed to turn your golden years into a sunlit oasis. With robust plans and strategic investments, we're planting the seeds for your retirement bliss.

Generous Time-Off Universe: Recharge and rejuvenate with ample vacation time, ensuring you return to work with newfound enthusiasm.

Career Launchpad: Propel your career forward with projects that are not just tasks but missions, shaping industries and driving change.

Are you a master of multitasking? Do you thrive in dynamic environments where no two days are the same? Indian River State College is seeking an Administrative Assistant to support our Vice President of Financial Services, CFO. If you're organized, proactive, and ready to make a difference, we want to hear from you

What You'll Do:
  • Be the right hand to our Vice President of Financial Services, CFO.
  • Assist with administrative budgets, handle invoices, and oversee p-card purchases.
  • Schedule appointments, meetings, and handle incoming communications with finesse.
  • Keep our office running smoothly and organized.
  • Prepare professional correspondence and assist with financial information requests.
  • Create a collaborative environment for optimizing financial performance.
  • Provide top-notch support in Human Resources, Finance, Payroll, and more.
  • Attend meetings, take accurate minutes, and manage travel arrangements.
What You'll Bring:
  • Associate degree with five years of related experience (or equivalent combination).
  • Proficiency in office administration, bookkeeping, and related equipment.
  • Exceptional organizational, time management, and multitasking skills.
  • Strong written and verbal communication abilities.
  • Expertise in word processing, database management, spreadsheets, PowerPoint, and ERP applications.
  • Professional demeanor and ability to handle confidential information with discretion.
  • Outstanding initiative and productivity.
Ready to Apply?

Bring your skills, experience, and enthusiasm to Indian River State College and help us keep our office running like clockwork Apply now and be part of a team that values your contributions and supports your professional growth.

JOB SUMMARY:

Under minimal supervision, this position provides administrative support for assigned area. Maintain confidentiality and ensure the office operate smoothly and efficiently at all times. Duties include: Assist with overseeing administrative budgets, requisitions, invoices, reimbursements, p-card purchases, and reconciliations. Complete assigned reports if applicable; coordinate and set up meetings, interviews, and appointments; and perform routine administrative tasks that may include Human Resources, Finance, payroll, and other college departments.

SPECIFIC DUTIES AND RESPONSIBILITIES:
  • Complete all administrative tasks for the Vice President of Financial Services, CFO;
  • Prepare and compose professional correspondence and communications.
  • Assist the Vice President, office staff, and other College employees with financial information requests.
  • Schedule appointments and meetings for the Vice President and Chief Budget Officer.
  • Answer incoming telephone calls, emails and walk-in inquiries from the College, campus and community while disseminating accurate answers and information on behalf of the Vice President.
  • Respond to telephone, fax and e-mail contacts. Handle all walk-ins whether they be visitors or employees.
  • Create an environment of collaborative transparency and supportive accountability that will assist with ideas to optimize actual financial performance.
  • Provide proactive intervention and problem resolution with students or employees who need additional assistance.
  • Establish and maintain a well-organized filing system.
  • Attend all Administrative staff, full staff, and committee meetings and take accurate minutes in all meetings.
  • Coordinate travel arrangements and conference registrations for the Vice President and Chief Budget Officer.
  • Assist with preparing financial analysis to support budget planning and decision making.
  • Support the Chief Budget Officer in special projects.
  • Complete other related duties and responsibilities as assigned.
QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:
  • Associate degree; five (5) years of related administrative assistant work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
  • Knowledge of office administration, bookkeeping, and related equipment.
  • Skill in organizing, filing, scheduling and coordinating meetings, managing time, and prioritizing tasks.
  • Ability to be accurate and detailed oriented, maintain confidentiality, make sound judgments, multi-task, be self-motivated, and work independently.
  • Demonstrated expertise in office skills such as word processing, database management, spreadsheet, power point, windows, and ERP applications.
  • Strong office management, interpersonal, and organizational skills.
  • Excellent written and verbal communications skills;
  • Strong initiative and productivity
  • Ability to compose routine correspondence, organize projects, maintain organized files, greet guests, answer telephones.
  • Ability to take and transcribe minutes of meetings, and similar office skill duties;
  • Possess outstanding time management skills and professional demeanor at all times

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

ADDITIONAL EXPECTATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an "at-will" basis.

Classification
Staff

Supervisory
No

FLSA Exempt
No

Employment Type
Regular

Compensation and Application Deadline
Pay range is $18.94 to $24.62 per hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience. | Open until filled

  • Administrative Assistant- Finance

    3 weeks ago

    Fort Pierce, FL, United States Indian River State College Full time

    Job DescriptionWorking at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits designed to support your fitness, mental well-being, and...

  • Financial Administrative Assistant

    1 month ago

    fort pierce, United States Indian River State College Full time

    Job DescriptionWorking at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall...

  • Financial Administrative Assistant

    1 month ago

    Fort Pierce, United States Indian River State College Full time

    Job DescriptionWorking at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall...

  • Financial Administrative Assistant

    1 month ago

    Fort Pierce, United States Indian River State College Full time

    Job DescriptionWorking at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall...

  • Financial Administrative Assistant

    1 month ago

    fort pierce, United States Indian River State College Full time

    Job DescriptionWorking at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall...

  • Administrative Support Specialist

    1 month ago

    Fort Lauderdale, Florida, United States Crédito Real USA Finance Full time

    Job Title: Administrative SupportWe are seeking a highly organized and detail-oriented Administrative Support professional to join our team at Crédito Real USA Finance. As a key member of our team, you will play a critical role in ensuring the smooth operation of our automotive finance department.Key Responsibilities:Process title and lien releases in a...

  • Finance and Administration Manager

    3 weeks ago

    Fort Wayne, United States Visit Fort Wayne Full time

    Finance and Administration ManagerDepartment: AdministrationReports To: President/CEOOrganization Summary:Visit Fort Wayne (VFW), as Allen County’s official destination marketing and management organization, promotes the city and county as an exceptional destination, and leads the growth and development of the visitor experience.Job Summary:The Finance and...

  • Finance and Administration Manager

    3 weeks ago

    Fort Wayne, United States Visit Fort Wayne Full time

    Finance and Administration ManagerDepartment: AdministrationReports To: President/CEOOrganization Summary:Visit Fort Wayne (VFW), as Allen County’s official destination marketing and management organization, promotes the city and county as an exceptional destination, and leads the growth and development of the visitor experience.Job Summary:The Finance and...

  • Finance and Administration Manager

    3 weeks ago

    fort wayne, United States Visit Fort Wayne Full time

    Finance and Administration ManagerDepartment: AdministrationReports To: President/CEOOrganization Summary:Visit Fort Wayne (VFW), as Allen County’s official destination marketing and management organization, promotes the city and county as an exceptional destination, and leads the growth and development of the visitor experience.Job Summary:The Finance and...

  • Administrative Enrollment Specialist

    3 months ago

    Fort Pierce, United States IEC CORP GROUP Full time

    Job DetailsJob Location Florida Ft Pierce Sage - Ft Pierce, FL Job Category Admissions Description Who Are We: Sage Truck Driving School is a leader in post-secondary career education and we are obsessed with student success. Our company is fast-growing and has opportunities for growth and advancement. We are looking for an Administrative Enrollment...

  • Administrative Assistant

    3 weeks ago

    Fort Pierce, United States AAA USA Full time

    Must be willing to travel or permanently relocate to Jupiter, FLWhat We Offer:Temp-to-Perm PositionImmediate PlacementPaid Time Off (PTO)Paid HolidaysHealth BenefitsDescription:About the Company:We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to...

  • Administrative Enrollment Coordinator

    1 month ago

    Ft. Pierce, Florida, United States IEC CORP GROUP Full time

    Job SummaryWe are seeking an Administrative Enrollment Specialist to facilitate the selection and enrollment of qualified student applicants for school admission. The successful candidate will provide day-to-day administration of basic office and school operations, ensuring compliance with applicable federal and state laws and regulations.Key...

  • Administrative Assistant II

    3 weeks ago

    Fort Pierce, United States Indian River State College Full time

    Job Description Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package: *Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall...

  • Administrative Assistant II

    5 days ago

    Fort Pierce, United States Indian River State College Full time

    Job Description Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package: *Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall...

  • Director of Finance

    4 weeks ago

    Fort Lauderdale, Florida, United States Omni Hotels Full time

    Job DescriptionOmni Hotels is seeking a highly motivated and experienced Director of Finance to join our team. This vital role will work closely with the General Manager and Hotel Leaders to oversee the successful execution of all finance responsibilities relating to accounting, resulting in high levels of guest satisfaction, fiscal responsibility, and...

  • Administrative Support Specialist for Financial Services

    3 weeks ago

    Ft. Pierce, Florida, United States Indian River State College Full time

    Job SummaryUnder minimal supervision, this position provides administrative support for the assigned area, maintaining confidentiality and ensuring the office operates smoothly and efficiently at all times.Key ResponsibilitiesAssist with overseeing administrative budgets, requisitions, invoices, reimbursements, p-card purchases, and reconciliations.Complete...

  • Administrative Assistant

    1 month ago

    fort pierce, United States Spherion Staffing and Recruiting Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file...

  • Administrative Assistant

    1 month ago

    Fort Pierce, United States Spherion Staffing and Recruiting Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file...

  • Administrative Assistant

    1 month ago

    fort pierce, United States Spherion Staffing and Recruiting Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file...

  • Director of Finance

    4 weeks ago

    Fort Lauderdale, Florida, United States Omni Hotels Full time

    Job Title: Director of FinanceAbout the Role:We are seeking a highly motivated and experienced Director of Finance to join our team at Omni Hotels. As a key member of our finance department, you will be responsible for overseeing the financial operations of our hotel, ensuring accurate and timely financial reporting, and maintaining the integrity of our...